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News & Updates

UPDATES FROM DEAN ANTONY

Dean Antony provides regular updates and shares important information outlining campus resources relevant to graduate and professional students. The Graduate Division welcomes students to reach out at any time with questions or concerns.

Feel free to take a moment to read Dean Antony's statement, "Addressing Racism and White Supremacy."

 

virtual student union graphic 
 

Latest Updates


CAPS NEW PROGRAM: LET'S TALK

October 26, 2020

The UC San Diego Counseling and Psychological Services (CAPS) has developed a new program called, "Let's Talk", a virtual program designed to offer drop-in confidential consultation services to graduate and professional students seeking informal support and assistnce with common issues such as anxiety, stress, relationshops, sleep, recovering from setbacks, work/life changes, etc. Especially useful during this period of physical distancing, graduate students can gain practical strategies, info, and support regarding general wellness-related issues. While "Let's Talk" does not constitute professional counseling or mental health treatment, Dr. Christina Lambert and Dr. Tyler Hatchel, will be available to help studnents access care a CAPS as needed. Please look for an email from your graduate coordinator with more details, including the sign-up and Zoom links.


NATIVE AMERICAN HERITAGE MONTH CELEBRATION KICKOFF

October 26, 2020

The Intertribal Resource Center and the Native American campus community cordially invite you to celebrate the 14th Annual Native American Heritage Month (NAHM) kickoff event.  Please join us as we recognize our Native American students, staff and faculty for their academic achievements to support equity, diversity, and inclusion at UC San Diego.

DATE: Friday, November 6, 2020
TIME: Noon – 1:15pm PT
REGISTER HERE


RESOURCES FOR STUDENT-PARENTS AND CAREGIVERS

October 26, 2020

GENTLE REMINDER: UC San Diego offers resources to student-parents and caregivers. We encourage you to visit TritonLink Resources for Students with Dependents or Graduate Division Support for Student Parents to connect to available services and programs. 


UCSD ELECTION ACTIVITIES CALENDAR

October 26, 2020

UC San Diego is home to politically active and engaged Tritons who are eager to make a difference. Check out dozens of pre and post-election Triton Community Events in this Election 2020 Activities Calendar.


UC FIRST-GEN VIRTUAL SYMPOSIUM

October 26, 2020

UC San Diego is proud to be recognized as a First-Gen Forward Advisory Institution and will celebrate National First-Gen Day all week long November 8-13. Visit our Tritons Firsts website to learn more about how you can get involved and build our first-gen community.

Join your peers from UC and other higher-ed institutions across the nation on November 13 for the UC First-GEn Virtual Symposium. The events will explore four major themes, including Asian American and Pacific Islander first-generation students, first-gen populations in graduate schools, supporting first-gen student career readiness, and a critical look at the evolution of higher education during times of unpredictable change and opportunity. Register for specific sessions here


grADVANTAGE CAREER NIGHT

October 26, 2020

Join grAdvantage for a panel and networking event with PhD alumni whose collective experiences will highlight the broad array of career opportunities before you and help guide you through the next stage of your profesional development. Presented by grAdvantage, the GSA, the Career Center, and Alumni. Register on Handshake to receive Zoom Link.

Panelists: 
Lisa Adamiak, PhD (Roswell Biotechnologies)
Eugene Sato, PhD (Tricorder Development Program)
Micaela Smith, PhD (Foundation for the Children of Californias)
Min Zhang, PhD (Facebook)

DATE: Thursday, October
TIME: 5:00 - 6:30pm PT
REGISTER IN HANDSHAKE


STUDY HALL IN BIOMEDICAL LIBRARY

October 26, 2020

Last week, The Library opened a small reservation-based study hall in the Biomedical Library. That location features individual and limited family study seating, a small number of computers, and printing / scanning services.

They will also be launching reservation based access to Special Collections later in October and our curbside pickup service is going strong through the campus wide pickup service at the Osler parking deck.

These on-site services complement our full suite of digital resources and services including access to over 13 million digital books, a 24x7 research help center, online instruction and a range of other services.


LGBTQIA+ GRADUATE COMMUNITY HOURS

October 26, 2020

The UC San Diego LGBT Resource Center is inviting grads to build community in weekly community hours Thursdays at 2pm here and feel free to share the flyer with others that might be interested. Sign up for the LGBT-Grads listserv here to be kept up-to-date on latest happenings as well.


SIGNAL BOOST: MSG FOR NEW NON-RESIDENT GRADUATE STUDENTS

October 23, 2020

NEW GRADUATE & PROFESSIONAL STUDENTS, you will have received this message directly earlier in the week, but just in case it's helpful, here's the message from the Lead Residence Deputy, Arturo Rangel, regarding the new temporary amendments to the UC Residency Regulations.


FALL RESTORATIVE PRACTICE DISCUSSIONS

October 22, 2020

UCSD's Restorative Justice Committee is convening virtual discussion circles to discuss anxieties around the elections, community, and our collective well being. Questions can be addressed to restore(at) ucsd.edu. Space is limited so register early!

Pre Election Circles
Oct 22: 4:30pm PT
Oct 30: 4:30pm PT

Post Election Circles
Nov 4: 4:30pm PT
Nov 5: 4:30pm PT

REGISTER HERE


REVIVAL OF SACNAS CHAPTER

October 20, 2020

Congratulations to all those involved in reviving the UC San Diego chapter of the Society for Advancement of Chicanos/Hispanics and Native American's in Science (SACNAS)!  With seed money from the Physical Sciences' Student Success Center, a planning committee composed of the Center's director, Franklin Garrett, and members across campus [Edgar Beas and Sinai Cota from the Graduate Division; Olivia Molinar-Inglis for Pharmacology and Beto Vasquez from CREATE] helped find and advise student leaders to re-establish the chapter. Read more about it in the recent thisweek@sandiego article about it


REMINDER: TESTING REQUIRED

October 19, 2020

Are you a UC San Diego graduate or professional student with questions about which COVID-19 testing requirements pertain to you? UCSD GSA developed this decision-tree graphic to help us all navigate these evolving requirements. Please note the graphic is current as of 10/16/20. Schedule a free asymptomatic test now: tinyurl.com/covidtest-student

grad testing graphic

And periodically, check the Return to Learn website where the latest information on testing and screening is regularly updated. 


GRAD STUDENT ESSENTIALS WORKSHOP SERIESFA20 Grad Student Essentials graphic

October 19, 2020

The Writing Hub’s Grad Student Essentials workshop series explores six foundational writing topics for early-stage graduate students, particularly students at the doctoral level. Built in collaboration with Writing Hub Grad Writing Consultants, this workshop series seeks to answer the question: “What do we wish someone would have told us sooner about academic writing?" Though the workshops are designed for new graduate students in particular, any graduate student is welcome to attend. 

The Grad Student Essentials series will run Tuesdays and Thursdays, 3:00-5:00pm, Weeks 3-5 in Fall Quarter 2020. To learn more and sign up, visit our Events + Sign-Ups page on the Writing Hub website and select the workshop(s) you want.


Q&As WITH RETURN TO LEARN EXPERTS

October 19, 2020

Each Thursday (through October) a new Q&A with a Return to Learn expert will be published in This Week @ UC San Diego. Check out the first sessions of the series:

When Will a COVID-19 Vaccine Be Ready?
How Often Are Asymptomatic Tests Needed?
How to Access Library Services
What is the Role of the Emergency Operations Center?
Wastewater Monitoring with Professor Rob Knight
Fall Student Life with AVC Maruth Figueroa and AVC Patricia Mahaffey
Asymptomatic Testing with Dr. Robert Schooley
Campus Safety with VC Gary Matthews
Leader of Return to Learn Program, Dr. Chip Schooley
Executive Director of HDH, Hemlata Jhaveri, and Interim Executive Director for Student Health and Wellbeing, Dr. Angela Scioscia
Infectious Disease Modeler, Dr. Natasha Martin
Epidemiologist and Founding Dean of The Herbert Wertheim School of Public Health and Human Longevity Science, Dr. Cheryl Anderson

And feel free to submit your inquiries online.


INAUGURAL DASL DIVERSITY AND SCIENCE SYMPOSIUM

October 16, 2020

The Diversity and Science Lecture initiative aims to dismantle the discriminatory structures built into academia by highlighting science done by diverse scientists, normalizing conversations about diverse journeys into science, and championing young scientists everywhere.

This trainee-organized symposium October 27-29, features 

  • 20 speakers doing cutting edge research in everything from microbiology to chemical ecology to developmental patterning to science education
  • 4 illuminating panel sessions on dismantling racist, misogynist, ableist, and homophobic structures in STEM fields
  • 2 interactive networking events so you can meet other scientists striving for equity, diversity, and inclusion in STEM and culminates with 
  • an exciting keynote presentation by members of the Henrietta Lacks family with Rebecca Skloot, author of The Immortal Life of Henrietta Lacks.

You can find the list of speakers here with their websites and research interests and the full schedule here! 

Register here (for free! Invite your friends!). Once you register you will have access to the full event webpage with agenda builder, community discussion boards, and interactive features.


CALL FOR APPLICATIONS: 2021-2022 PRESIDENT'S POSTDOCTORAL FELLOWSHIP PROGRAM

October 9, 2020

The University of California President’s Postdoctoral Fellowship Program was established in 1984 to encourage outstanding women and minority Ph.D. recipients to pursue academic careers at the University of California. The current program offers postdoctoral research fellowships, professional development and faculty mentoring to outstanding scholars in all fields whose research, teaching, and service will contribute to diversity and equal opportunity at UC.

Fellowships are awarded for research conducted at any one of the University of California’s ten campuses. The award includes a salary starting at approximately $53,460 depending on field and experience, benefits including health insurance and paid vacation/sick leave, and up to $5,000 for research-related and program travel expenses. Each award is for a minimum of 12-months and may be renewable for an additional term upon demonstration of academic/research productivity.

Applicants must receive a Ph.D. or terminal degree from an accredited university before the start of their fellowship. Successful applicants must present documents demonstrating that they are legally
authorized to work in the United States. Individuals granted deferred action status under the Deferred Action for Childhood Arrivals program are encouraged to apply.

NOTE: The Chancellor's Postdoctoral Fellowship recipients are also selected from this pool of applicants.

Learn more and apply at ppfp.ucop.edu, and the deadline is November 1, 2020.


EVENT FOR PROSPECTIVE STUDENTS

October 8, 2020

Please feel free to spread the word to any prospective students! 

First Annual Virtual DESTINATION UC San Diego Graduate Open House taking place on October 30, 2020! Join us for this event designed to inform individuals about the different types of masters and doctoral programs offered at UC San Diego. Campus recruiters, faculty, and current graduate students will share information and materials on their respective graduate programs.

This Virtual Graduate Open House offers attendees interested in graduate school the opportunity to...

  • Engage with current graduate students and faculty
  • Learn about the graduate programs at UC San Diego
  • Get information about fellowships, awards and other forms of financial support, to fund your graduate education
  • Receive helpful tips about the graduate school application process

PROSPECTIVE STUDENTS REGISTER HERE


VIRTUAL WORKSHOP: FRONTIERS IN MACHINE LEARNING FOR PHYSICAL SCIENCES

September 14, 2020

UC Irvine is hosting a virtual workshop on Monday, October 26 as part of the UC Southern Hub series, and we've been asked to share this with faculty, students, and researchers. 

Title: “Frontiers in Machine Learning for the Physical Sciences"

Website and registration: https://sites.research.uci.edu/frontiers-machine-learning/

Information: A revolution is beginning, melding computationally enhanced science with machine learning in ways that respect and amplify both domains. This virtual workshop will sample a few of the many recent developments in machine learning for the physical sciences. With seven speakers and a mid-day poster session for students and other researchers, it promises to be a fruitful event.

This virtual workshop is the second of three such workshops as part of the pilot initiative to create a Southern California Hub to connect the southern campuses in the UC system to the UC-managed national labs. The pilot has been supported by the University of California National Labs Office and is led by a collaboration between UCI, UCLA, UCSD, LANL and LLNL. The workshop is open to all UC campuses and LANL, LBNL, and LLNL.

Note: Potential poster presenters are asked to please register early, as there will need to be a selection process due to timing constraints.


CA COVID Notify graphic

Return to Learn graphic

OCTOBER 2020 UPDATES (cont)

STEM SOLUTIONS IN PUBLIC POLICY AWARD

October 19, 2020

You might have already seen this on our social media streams, but UC Center Sacramento's STEM Solutions in Public Policy Award will recognize one or more outstanding proposals for new California legislation from UC STEM graduate students. The winner(s) will receive $1,000 for research support and -- should their bill advance through the legislative process –travel expenses covering a trip to Sacramento to convene with Legislators and/or legislative staff.

Submissions will be accepted until midnight Pacific time on October 23rd, 2020 and applicants will be notified of their status in March 2021. Further information is available at UCCS STEM Solutions or on the UCCS website.


INTEGRITY AWARENESS WEEK

October 19, 2020

The Academic Integrity (AI) Office promotes and supports a culture of academic integrity in order to reinforce quality teaching and learning at UC San Diego. For instance, they provide faculty and TA training on reducing cheating and enhancing integrity in the classroom. Check out what they are offering during Integrity Awareness Week (October 19-23, 2020).


FALL GRAD DISSERTATION/THESIS SUBMISSION & FORMATTING WEBINAR

October 15, 2020

Graduate Division Academic Advisors  will review the Dissertation/Thesis submission process and give a brief overview of formatting. The webinar is mostly aimed at students who are planning on submitting their thesis or dissertation in Fall 2020 or Winter 2021. 

REVIEW DETAILS ON THE WEBINAR FLYER 
DATE: Wednesday, October 21
TIME: 10:30 am PT
REGISTERbit.ly/ThesisWorkshopFall20


TEACHING + LEARNING COMMONS WORKSHOPS FOR GRAD STUDENTS AND POSTDOCS

October 12, 2020

Check out the remaining workshops that The Teaching + Learning Commons is offering in October.

Preparing to Teach Tough Topics in DEI
Mon, October 12, 2:00pm-3:00pm- Register

Navigating Office Hour Scenarios
Mon, October 19, 3:30pm-4:30pm- Register

Guiding Students in Learning: Asking the Right Questions
Wed, October 14, 12:30pm-2:00pm- Register

Grading Fairly and Efficiently
Tues, October 20, 2:00pm-3:30pm- Register

Teaching What You Don’t Know
Fri, October 23, 12:00pm-1:00pm- Register

Feel free to spread the word by sharing the flyer.


REMINDER: TESTING REQUIRED

October 14, 2020

Students living on campus or coming to campus for educational, research, co-curricular, recreational, or social activities must participate in an asymptomatic test every two weeks, which they schedule themselves. Unless granted a special exemption approved by Student Health Services, students 16 days out of compliance with the testing policy will be referred to the Student Conduct Office for the progressive discipline process.

Please visit the Return to Learn website where the latest information on testing and screening is regularly updated. 


EARLY ACCESS TO REGISTRATION: KIDS AFTER SCHOOL CAMPS

October 12, 2020

Recreation is excited to offer a afterschool opportunity for children 5-14 years old.  Please visit this page for details and the camp application.  With only 24 spots available each week, they are sending this out to Graduate and Undergraduate parents first.  Your application period will last until 5pm Wednesday, October 14.  At that time if space still exists, they will be opening it up to the campus community. 


WEBINAR: ELECTING THE PRESIDENT: ELECTORAL COLLEGE AND NATIONAL POPULAR VOTE

October 9, 2020Webinar-The Vote graphic

Global Education and the San Diego Chapter of the Fulbright Association are hosting a free webinar on the Constitutional framers and how they arrived at the method of electing the President.  

DATE: Wednesday, October 14
TIME: 6:00 - 7:00 pm PT
SEE DETAILS AND REGISTER HERE


STANFORD WEBINAR: THE PERSISTENCE OF RACIAL INEQUITY

October 8, 2020

Join Social Science Research Council president Alondra Nelson, Joshua Cohen, Francis Fukuyama, and Glenn C. Loury in conversation with Margaret Levi, on October 14 at 3:00 p.m. Eastern time, as they consider these issues and discuss social policy remedies to promote racial equality and the flourishing of Black Americans. Viewers are strongly encouraged to read Glenn Loury’s essay, "Why does Racial Inequality Persist?"

This event is hosted by the Center for Advanced Study in the Behavioral Sciences (CASBS) in partnership with the Social Science Research Council's Inequality Initiative and the Center on Democracy, Development and the Rule of Law at Stanford University, as part of CASBS's Social Science for a World in Crisis series.

DATE: Wednesday, October 14
TIME: Noon PT
REGISTER HERE


GRADUATE DIVERSITY AND SCIENCE LECTURE SERIES

October 7, 2020

The Graduate Diversity and Science Lecture Series (DASL) is a new platform built by UC San Diego life science trainees to recognize the outstanding work by scientists from underrepresented and disadvantaged backgrounds. Their goal is to empower trainees to become leaders in their fields and prove that the best environment for cutting edge research is an equitable and inclusive one.

The next session features Professor David Linden of John Hopkins School of Medicine's Department of Neuroscience on the subject of, "The Scientific Case Against Racism" on Tuesday, October 13, Noon - 1:00 pm. See the flyer for info and Zoom details.

And join DASL's mailing list by filling out this Google form.


TEACHING + LEARNING COMMONS WRITING HUB

October 6, 2020

REMINDER: The Writing Hub at The Teaching + Learning Commons is a great [free] resource for Graduate Students. For instance, they offer the following.

See more details about each here.


WORKSHOP: NSF DOCTORAL DISSERTATION RESEARCH IMPROVEMENT GRANTS (DDRI)

October 5, 2020

UC Irvine has graciously shared an invitation to their virtual workshop on NSF Doctoral Dissertation Research Improvement Grants (DDRI) with Dr. Holly Hapke, Director of Research Development, UC Irvine School of Social Sciences. It introduces participants to the NSF DDRI funding opportunity, with special focus on programs in the Social, Behavioral, and Economics Sciences. It explains NSF's mission, organizational structure, and merit review process and provides guidance on how to prepare a competitive proposal. Appropriate for both graduate students and their advisors.

DATE: Friday, October 9
TIME:
Noon - 1:30 PM PT
REGISTER HERE (UPDATE: Please use your @ucsd.edu email when registering.)

SEPTEMBER 2020 UPDATES

 

TRITONS VOTE 2020!

Where's My Ballot graphic

September 25, 2020

The Tritons Vote 2020 Initiative is underway in anticipation of the Presidential Election on Nov 3. The Associated Students (AS) has formed a Civic Engagement Office (CEO) and they are working to engage student voters as well. They've formed the Tritons Vote coalition among student organizations here on campus and are promoting the TurboVote website, a non -partisan website dedicated to making the voting process as easy as possible. See more in this article. UCSD Triton Athletes' Council efforts were recently highlighted in the news. Students voting in California might consider signing up for Where's My Ballot, which helps voters track their ballots.


WEBINARS FOR INTERNATIONAL STUDENTS

September 30, 2020

Did you know that the International Students & Programs Office (ISPO) offers webinars on various topics of international students' lives at UC San Diego? Check them out here!


TEACHING + LEARNING COMMONS WORKSHOPS FOR GRAD STUDENTS AND POSTDOCS

September 25, 2020

Check out these workshops that The Teaching + Learning Commons is offering in October.

Preparing to Teach Tough Topics in DEI
Mon, October 5, 4:00pm-5:00pm- Register
Mon, October 12, 2:00pm-3:00pm- Register

Interactive Remote Teaching
Wed, October 7, 12:30pm-1:30pm- Register

A Discussion Section on Discussion Sections
Wed, October 7, 3:30pm-4:30pm- Register

Grading Strategies: Practice & Scenarios
Thurs, October 8, 1:00pm-2:00pm- Register

Navigating Office Hour Scenarios
Fri, October 9, 1:00pm-2:00pm- Register
Mon, October 19, 3:30pm-4:30pm- Register

Guiding Students in Learning: Asking the Right Questions
Wed, October 14, 12:30pm-2:00pm- Register

Grading Fairly and Efficiently
Tues, October 20, 2:00pm-3:30pm- Register

Teaching What You Don’t Know
Fri, October 23, 12:00pm-1:00pm- Register

Feel free to spread the word by sharing the flyer.


VIRTUAL UCSD-KPBS MAYORAL ISSUES FORUM

September 24, 2020

Dive deep into San Diego politics with the UC San Diego-KPBS Mayoral Issues Forum. This event is co-sponsored by UC San Diego's Department of Political Science and Yankelovich Center for Social Science Research. See the flyer here for more details.

DATE: Thursday, October 8
TIME: 6:00 - 7:00 PM PT
REGISTER AT kpbs.org/ucsdmayoralforum


SCREENING/TESTING FOR GRADUATE & PROFESSIONAL STUDENTS

September 18, 2020

As we approach the beginning of a new school year, please visit the website where the latest information on the Fall 2020 Plan is outlined and take the time to read through it carefully. 

And please take a moment to read through this email from Dean Antony reiterating the screening and testing for Graduate and Professional Students.


REGISTER FOR THE NEXT STUDENT TOWN HALL

September 17, 2020

Another Return to Learn Student Town Hall will be held in October.

DATE: Thursday, October 8, 2020
TIME: 5:00 PM PT
REGISTER HERE

Note: The last Student Town Hall on September 10, is also up on our website here.


GRADUATE DIVERSITY AND SCIENCE LECTURE SERIES

October 5, 2020

The Graduate Diversity and Science Lecture Series (DASL) is a new platform built by UC San Diego life science trainees to recognize the outstanding work by scientists from underrepresented and disadvantaged backgrounds. Their goal is to empower trainees to become leaders in their fields and prove that the best environment for cutting edge research is an equitable and inclusive one.

DASL shines a light on the amazing work being done by underrepresented student and post-doctoral life science researchers at UCSD. Attend a session to hear about their cutting edge work and how their life experiences have shaped their careers and approach to science. The next session is Tuesday, October 6, Noon - 1:00 PM. See the flyer for info about the speakers and Zoom details.


NEW STUDENT CONVOCATION VIDEO POSTED

September 30, 2020

If you happened to miss the stream of the Convocation on Sept 29, no worries! You can watch the video on the convocation website here.

Convocation marks the formal entrance of students into UC San Diego's scholarly community. As a bookend to Commencement, Convocation provides an opportunity for our newest Tritons to hear from campus leaders and engage with faculty at the start of their collegiate journey. This year was particularly exciting in that it was the first year that there was a ceremony specifically for graduate and professional students!


BEWARE OF TELEPHONE AND TUITION SCAMS

September 24, 2020

Please take a moment to read the recent Community Alert Bulletin if you have not already done so and spread the word for students to beware of scams demanding money.

Last month I was so disheartened to read this story in the LA Times. While there’s no way to foretell the innumerable ways scammers may present themselves, please be aware that they are out there willing to leverage your pursuit of an education in order to take your money (and peace of mind). The International Students and Program Office (ISPO) is a great resource and has a page regarding Safety & Legal Resources that you might find helpful.


NEW STUDENT WELCOME CONVOCATION: TUE, SEP 29 @ 4PM PT

September 23, 2020

Convocation marks the formal entrance of all incoming graduate and undergraduate students into UC San Diego's scholarly community. As a bookend to Commencement, Convocation provides an opportunity for our newest Tritons to hear from campus leaders and engage with faculty at the start of their collegiate journey. The Convocation program will be be presented on Tuesday, September 29 at 4:00 PM PT, but was recorded in advance to allow for closed captioning and other accessibility functions.  Visit the Convocation website for more info and to register.


VIRTUAL EVENT FOR BLACK DOCTORAL WOMEN IN STEM

September 15, 2020

UC Irvine's Niela Project is hosting a half-day event on Saturday, September 26 to promote health, wellness, and provide a virtual community for Black doctoral women in STEM. The Virtual SPA DAY [Self-care, Perseverance, Awareness: Delibertately Affirming Yourself] brings together researchers and therapists. Learn more here and register by Friday, September 18th (or until spots are filled.)


CAREER EXPLORATION WORKSHOP

September 16, 2020

Back by popular demand! 

*Career Exploration Workshop for PhDs hosted by the UCSD Career Center. Whether you're early in your PhD program and wondering about your career options, or a recent grad shifting gears from an academic job search, this interactive workshop will provide strategies you can employ in your career exploration. You will learn about online resources, how to leverage contacts to research and narrow your career options, adn how to start trasnlating your interestes into actionable career goals. 

*This workshop is aimed at those in PhD programs, but all graduate students and postdocs are welcome to attend.

DATE: Wednesday, September 23
TIME: Noon - 1:30 PM
REGISTER: In Handshake HERE


TEACHING + LEARNING COMMONS RESOURCES

September 14, 2020

GENTLE REMINDER: the Teaching + Learning Commons remains a valuable resource. For instance, check out their Graduate Students & Postdoc programs for those that are teaching. This fall they'll be offering a free course titled "Introduction to College Teachingopen to UC San Diego graduate students and postdocs, and is aimed at instructors with a strong interest in preparing to be course instructors. Lastly, you might want to subscribe to their listserv regarding teaching development here.

It was recently announced that the Instructional Assistant Teaching Symposium will be offered remotely Sept 25-30. Register here and/or feel free to email engagedteaching(at)ucsd.edu with questions.

And they are also launching Unpacking Anti-Blackness and Dismantling Systemic Racism in Educational Practices, an action-oriented learning community for UC San Diego Educators. In order to build a shared community and allow for deep engagement, dialogue, and community-building, the inaugural fall quarter cohort of this learning community will be limited to 40 participants. Participant selection will depend on common availability, representation of campus departments, and commitment to attending all meetings and completing all readings and reflection exercises. You can access the sign-up form for the learning community by clicking here


RETURN TO LEARN FALL PLAN UPDATE

September 2, 2020

Please see the Chancellor’s notice about Return to Learn and Campus Operations for Fall Quarter 2020. You’ll also find updated details about living and learning on campus, new safety requirements, testing and screening and incremental repopulation of employees on the Return to Learn website.


TEMPORARY FALL EXCEPTION for ASEs & GSRs - CHILDCARE REIMBURSEMENT PROGRAM

September 2, 2020

UC system has provided updates to the childcare reimbursement program. Please see details in the letters from Vice Provost Susan Carlson and Associate Director Nadine Fishel

AUGUST 2020 UPDATES

Chancellor's Anti-Racism Challenge graphic

CHANCELLOR'S 21-DAY ANTI-RACISM CHALLENGE

August 21, 2020

The Chancellor's 21-Day Anti-Racism Challenge  is exploring anti-racism as a means to help begin to identify and confront the structural and behavioral norms that perpetuate civil injustice and systemic racial inequality.  Its goal is to assist everyone in furthering their awareness, compassion, understanding, and engagement towards anti-racism, with a focus on anti-Blackness and the experience of Black people in America. Learn more and register for webinars here.


 INTERESTED IN BECOMING A STUDENT MENTOR?

August 13, 2020

The Academic Enrichment Programs (AEP) are currently recruiting PhD students in all programs and departments to serve as graduate student mentors for the new Graduate Application Mentorship Porgram (GradAMP) to help make graduate education more accessible by helping undergraduate students with the application process. See how to register on the flyer here.


BEWARE OF SCAMS TARGETING INTERNATIONAL STUDENTS

August 13, 2020

I was so disheartened to read this story in the LA Times this morning. While there’s no way to foretell the innumerable ways scammers may present themselves, please be aware that they are out there willing to leverage your pursuit of an education in order to take your money (and peace of mind). The International Students and Program Office (ISPO) is a great resource and has a page regarding Safety & Legal Resources that you might find helpful.


NEW INTERNATIONAL STUDENT ORIENTATION

August 11, 2020

Last week newly-admitted students who plan to begin their program in the Fall 2020 Quarter (remotely or in-person) recieved a notice of the Fall 2020 New International Student Orientation. Learn more about it here.

GENTLE REMINDER: Don't forget to also do the new Graduate Student Online Orientation as well.


NEW FLU VACCINATION REQUIREMENT FOR UC STUDENTS, FACULTY, AND STAFF

August 10, 2020

Please note the campus notice that came out on Friday from the Office of the President of the University of California about the requirement for all members of the UC community to receive an influenza immunization before November 1, 2020.


IMPORTANT UPDATES TO RETURN TO LEARN & HDH WEBSITES

August 7, 2020

Earlier today, important updates addressing COVID-19 testing and screening for all students was posted on the main Return to Learn website here.

 Also, Housing, Dining and Hospitality (HDH) has just updated its Frequently Asked Questions resource, which now contains more detailed info about moving in, COVID testing, and other important issues pertaining to graduate and professional students who are living on campus.


AN UPDATE ON LIBRARY SERVICES

August 7, 2020

Last week the Library launched Curbside Pickup for physical materials @ Geisel Library as well as expanded support for digital access through article/chapter scans. They are also piloting new services such as our Course Materials Access Consulting Service (CMACS), a program which seeks to address challenges in shifting to digital-preferred course materials through a campus-wide partnership. They continue to prioritize acquisition and access for digital content to support faculty and student needs.

A full list of their current services including support for orientation/instruction, virtual tours, electronic reserves, special collections access and access to over 13 million digital books through HathiTrust is available at https://library.ucsd.edu/ask-us/services-during-covid-19.html

They continue to plan for the Fall quarter and will share more info on adjustments/expansion as their plans develop. If you have any questions about Library services please contact them through their service portal.


PAST TOWN HALL & WEBINARS

August 7, 2020

Be sure to check out our Webinars + Open Office Hours page where you can see the recording of the August 6, 2020 Return to Learn Town Hall for Graduate & Professional Students.

JULY 2020 UPDATES

 


UCLA CAREER SESSION WITH LANL SENIOR DIRECTOR NAN SAUER

July 30, 2020

UCLA's Office of the Vice Chancellor for Research & Creative Activities is hosting a student career session [Zoom webinar] with Senior Director Nan Sauer of the Los Alamos National Laboratory (LANL).  Nan will present various programs and opportunities available to students followed by a Q&A. The event, originally for UCLA undergraduates, postdocs, graduate students, has been opened up to others as well, such as UC San Diego graduate students.

DATE: Thursday, August 20, 2020
TIME: 11:00 am – 11:30 am PDT
REGISTER: https://bit.ly/LANL_StudentSession


GRADUATE & PROFESSIONAL STUDENT TOWN HALL

July 29, 2020

Please join us for the Graduate & Professional Student Town Hall next week hosted by The Graduate Division and Graduate Student Association (GSA).

DATE: Thursday, August 6, 2020
TIME:
4:30 - 5:30 p.m. PDT
SEE DETAILS & REGISTRATION LINK HERE


GRADUATE STUDENT SERVICE COMMITMENT - INTEGRITY REVIEW BOARD

July 29, 2020

The Academic Integrity Office is looking for Graduate Students to be appointed by GSA/Grad Division to the Academic Integrity Review Board (AIRB).

The AIRB hears contested cases of Policy on Integrity of Scholarship violations, that is, when a student is alleged to have violated the Policy but they deny the allegation. The AIRB makes the determination as to whether the student violated the Policy as alleged. AIRB members can also serve as advisors to instructors and students who are going to an AI Review.

Visit the AIO website for more info and the application. Questions can be directed to aio(at)ucsd.edu. Priority consideration will be given to applications received by July 31st, 2020.


 CALL FOR APPLICATIONS: CHANCELLOR'S ADVISORY COMMITTEE ON THE STATUS OF WOMEN (CSW)

July 23, 2020

The UC San Diego Chancellor's Advisory Committee on the Status of Women (CSW) is actively seeking new members. As faculty and undergraduate student vacancies were filled in the 2019 call for applicants, the vacancies this year are in the following categories: staff, faculty, academic appointees, postdoctoral scholars, undergraduate and graduate students.


LET'S TALK PROGRAM AVAILABLE SUMMER 2020

July 22, 2020

The UC San Diego Counseling and Psychological Services (CAPS) has developed “Let’s Talk”, a program designed to offer drop-in confidential consultation services to graduate and professional students seeking informal support and assistance with common issues such as anxiety, stress, relationships, sleep, recovering from setbacks, work/life changes… etc. Especially useful during this period of social distancing, graduate students can gain practical strategies, information, and support regarding general wellness-related issues. 

While “Let’s Talk” does not constitute professional counseling or mental health treatment, CAPS counselors Dr. Christina Lambert and Dr. Fengqin Lian will be available to help students access care at CAPS as needed. Please look for an email from yoru graduate coordinator with more details including sign-up and Zoom links.


CHANCELLOR'S AWARDS FOR EXCELLENCE IN POSTDOCTORAL SCHOLAR MENTORING AND OUTSTANDING POSDOCTORAL SCHOLAR

July 22, 2020

Nominations are being accepted until 4:00 p.m. on Monday, August 3 for awards given in recognition of the exceptional postdoctoral scholars and mentors who contribute to making UC San Diego one of the best research institutions in the nation. UC San Diego Postdoctoral Scholars are individuals who have recently completed a doctoral degree and, under the oversight of a faculty mentor, continue research training in preparation for a career in academe, industry, government, or the nonprofit sector. See more details here.


WHAT'S HAPPENING IN GRADUATE AND FAMILY HOUSING?

July 21, 2020

We just wanted to signal boost a newsletter from HDH Graduate and Family Housing in case it's of interest.


COVID-19 VIRTUAL GRAND ROUNDS

July 21, 2020

During times of crisis and uncertainty, it can be difficult and overwhelming to sort fact from fiction. In response, physicians at UC San Diego Health have launched the COVID-19 Grand Rounds Series, a limited, six-part live video symposium that will focus on topics related to the SARS-CoV-2 pandemic. Subscribe to UC San Diego Health's YouTube channel to get notified when they go live. 


UPDATED: RESOURCES FOR INTERNATIONAL STUDENTS

July 15, 2020

SEVP/ICE have agreed to rescind the July 6 Guidance for Fall 2020. If this an issue of concern, please keep checking the International Students & Programs Office website for updates. We see from it that they don't currently have details regarding how this will affect Fall 2020 enrollment requirements etc, but they will update it as soon as possible. They have also cancelled the webinars for graduate students originally planned for July 14 and 17. 

In the meantime, please see the JULY 14TH: ISPO UPDATE: REGARDING FALL 2020.


RETURN TO LEARN TOWN HALL (FEATURING DEAN ANTONY)

July 13, 2020

This student-centered town hall will feature a panel of experts that will provide updates on campus operations during the COVID-19 pandemic and answer your questions about the impact on the student experience. Submit a question when you register or during the event itself.  While it's likely that not all questions will be addressed during the event, they will make every effort to do so through an FAQ on the Return to Learn website. See more details in the campus notice here.

JAMES ANTONY, Ph.D., Professor of Education Studies and Dean of the Graduate Division
JOANNA BOVAL, Director of the Office for Students with Disabilities
DULCE DORADO, Director of the International Students and Programs Office
MARUTH FIGUEROA, Ed.D., Assistant Vice Chancellor for Student Retention and Success
VONDA GARCIA, Director of Financial Aid
KIMBERLY GIANGTRAN, President of Associated Students
PATRICIA MAHAFFEY, Ed.D., Assistant Vice Chancellor for Student Life
JOHN MOORE, Ph.D., Professor of Linguistics and Dean of Undergraduate Education
QUYNH NGUYEN, President of the Graduate Student Association
ANGELA SCIOSCIA, M.D., Interim Executive Director of Student Health and Wellness
JANA SEVERSON, Director of Housing Services, Housing, Dining and Hospitality

DATE: Thursday, July 16
TIME: 6:30 - 7:30 PM
REGISTER: HERE


IMPLEMENTATION OF EXTENSION OF ACADEMIC STUDENT EMPLOYE (ASE) APPOINTMENT LIMITS

July 13, 2020

The University of California Office of the President has approved the Chancellors’ authority to grant a temporary extension of up to three quarters for matriculated Academic Student Employees (ASEs) during the quarters/semesters in which instruction is substantially impacted by COVID-19. (See the announcement from UC Provost Brown here.)

We will soon reach out to any affected students and their programs in order to discuss use of the extension. Note: fewer than 30 students have reached the limit. (Please see details of my announcement regarding implementation of this exception here.)


A CAREER EXPLORATION WORKSHOP FOR PHDS

July 13, 2020

Check out this Career Exploration Workshop for PhDs hosted by the UCSD Career Center. Whether you're early in your PhD program and wondering about your career options, or a recent grad shifting gears from an academic job search, this interactive workshop will provide strategies you can employ in your career exploration. You will learn about online resources, how to leverage contacts to research and narrow your career options, adn how to start trasnlating your interestes into actionable career goals. 

DATE: Wednesday, July 15
TIME: Noon - 1:00 PM
REGISTER: In Handshake HERE


ENCOURAGING EARNEST DISCUSSIONS OF UTILITY OF GRE

July 9, 2020

As I indicated in my June 5, 2020 message to campus, The Graduate Division is committed to examining and addressing the systemic biases that are too often weaved into the fabric of graduate education. Ample evidence has emerged over the last few years suggesting that reliance on standardized test scores in the graduate admissions process may impede our ability to recruit the most talented and diverse cohorts of graduate students. I'm now encouraging Campus Partners to engage in an open discussion within their programs about the continued utility of the GRE. My hope is that they might use these discussions to determine whether temporarily waiving, or permanently eliminating, this requirement makes sense. See my entire message to Campus Partners here. 


FALL 2020 LAUNCH OF COLLEGIATE RECOVERY PROGRAM

July 9, 2020

Starting this fall the Health Promotion Services office is launching a Collegiate Recovery Program that will be for students who are looking for a support program to help them through their recovery journey. The Collegiate Recovery Program will provide a dedicated meeting space in the Student Health and Well-Being Lounge known as the Zone. There will be 12 Step Meetings, Smart Recovery Meetings and NA Meetings on or near campus. Our Recovery Program will be led by their Health Educator for Alcohol and other Drugs and various members within our Student Health and Well-Being Cluster (Health Promotions, Counseling and Psychological Services and Student Health Services) to provide a continuum of care for our students. For more information now, email HPS(AT)HEALTH.UCSD.EDU.

Recovery-program-graphic


WELCOME, NEW GRADUATE STUDENTS - ONLINE ORIENTATION

July 6, 2020

New Graduate Students, we're so happy to welcome you. Please keep an eye out for an invitation that you'll receive in your @ucsd.edu email from Canvas (our campus learning management system) with a link to our online student orientation. Are you an incoming student who didn't receive an invite? Email gradlife@ucsd.edu


 DEAN'S FELLOWSHIP AWARD FOR HUMANISTIC STUDIES

July 3, 2020

Congratulations to Monika Sengul-Jones, who has been selected as this year's recipient of the Dean's Fellowship Award for Humanitic Studies. Dr. Sengul-Jones is a Spring, 2020 Ph.D. graduate from the Department of Communication.


SUMMER WRITING SUPPORT FOR GRADUATE STUDENTS

July 2, 2020

The  Teaching + Learning Commons' Writing Hub is still remotely-accessible. Support includes:

And if you have questions, check out their FAQs.

DISSERTATION/THESIS SUBMISSION AND FORMATTING WEBINAR

July 1, 2020

Register for the upcoming Dissertation/Thesis Submission and Formatting Webinar! During the webinar, Graduate Division Academic Advisers will review the Dissertation/Thesis submission process and give a brief overview of formatting. This webinar is most appropriate for students planning to file for graduation in Summer or Fall 2020. See more details in this flyer.

DATE: Wednesday, July 8
TIME: 11:00am
REGISTERhttps://bit.ly/ThesisWorkshopSummer20


JULY RESEARCH TOWN HALLS

July 1, 2020

Register for the July Research Town Halls!

DATES: Tuesday, July 7 --and-- Thursday, July 23
TIME: 12:30 - 2:00pm PDT

You can register for both of these town halls in advance through their SharePoint site at https://ucsdcloud.sharepoint.com/sites/vcrth. Please use your Active Directory sign-on to register (i.e. use your @ucsd.edu login, NOT @health.ucsd.edu or @eng.ucsd.edu).

See more details in the announcement here.


 

JUNE 2020 UPDATES

EXTENSION OF ACADEMIC STUDENT EMPLOYEE APPOINTMENT LIMITS - June 30, 2020

In recognition of the circumstances surrounding the COVID-19 pandemic’s impact on academic student employees who perform work as a Reader on an annual stipend, Teaching Assistant, Teaching Fellow, and/or Associate, the University of California Office of the President has approved a temporary extension of up to three quarters to the total length of service a student may serve in these roles.

Once my team has had a chance to clarify the specific implications of this UCOP policy change, I will communicate again with more details. In the meantime, I wanted to give you a “heads-up” and share with you the text of the UCOP memo. Please find it here.

 

CORONAVIRUS-RELATED POLICIES: INFO FOR NEWLY-ADMITTED INTERNATIONAL STUDENTS - June 30, 2020

Welcome to UC San Diego! We wanted to share the International Students & Programs webpage on Coronavirus-Related Policies as a resource in case it is useful. 

 

CONGRATULATIONS 2020 GRADUATES - June 13, 2020

Visit the 2020 Commencement webpage to find the virtual commencement ceremonies videos.

 

RESEARCH TOWN HALL - June 16, 2020

Register now for the next Town Hall webinar session.

THURSDAY, JUNE 18th

12:30 – 2:00 pm 

To register, please visit our SharePoint site at: https://ucsdcloud.sharepoint.com/sites/vcrth

 

NEW PEER HEALTH EDUCATION PROGRAM FOR GRADUATE & PROFESSIONAL STUDENTS - June 10, 2020

The UC San Diego Health Promotion Services is starting a Graduate/Professional Students Certified Peer Health Education Program that will be fully live by Fall 2020. Certified Peer Health Educators receive in-depth training and work closely with HPS staff as they grow their competencies and skills in health promotion and prevention work. If you are interested in volunteering to become a Certified Peer Health Educator in this new program, visit their website to learn more about the training involved and to find the link to the application. Applications are due July 1, 2020.  

 

DISSERTATION FELLOWSHIP AWARDS - JUNE 9, 2020

The Graduate Fellowship and Award Review Committee has identified the following students for the 2020-2021 Dissertation Year Fellowship awards.

Fletcher Jones Fellowship
Samantha Streuli                    Anthropology

President’s Dissertation Year Fellowship
Elizabeth Clausing                  Anthropology
Sam Mitchell                           Theatre and Dance
Tashiana Osborne                  Scripps Institution of Oceanography
Belinda Ramirez                     Anthropology 

Marye Anne Fox Endowed Fellowship
Qiaowan Chang                      Nano-engineering 

See more details in the announcement email.

 

DEAN ANTONY'S STATEMENT ADDRESSING RACISM AND WHITE SUPREMACY - June 5, 2020

Please take a moment to read Dean Antony's statement, "Addressing Racism and White Supremacy."

 

RESEARCH TOWN HALL - June 4, 2020

The Office of the Vice Chancellor for Research announced that there will be a Research Town Hall next week and explained about the "Orange Phase".

DATE: Monday, June 8, 2020

TIME: 3:00 - 4:30pm

REGISTER: use your Active Directory sign-on at https://ucsdcloud.sharepoint.com/sites/vcrth. Please use your @ucsd.edu login.

 

PANTRY PODCASTS - June 2, 2020

The mission of the Triton Food Pantry is to provide a discreet service to UCSD students in need of food. Please learn more about their services by checking out their new podcast. Their second episode features stories from real pantry users on how the pantry has helped them.

 

UC PATH GOES LIVE - June 1, 2020

UCPath, the new UC Payroll and Human Resources system, deploys at UC San Diego on June 1. It's very important you enroll in or review your direct deposit. For more details see: ucpath.ucsd.edu/students/after-go-live.html 

MAY 2020 UPDATES

CONGRATULATIONS - CHANCELLOR'S DISSERTATION MEDAL - May 28, 2020

Congratulations to this year’s awardees of the Chancellor's Dissertation Medal:

  • Arts and Humanities: Sky Johnston, History
  • Biological Sciences: Jennifer Dumdie, Obstetrics, Gynecology and Reproductive Sciences
  • Jacobs School of Engineering: Sunmi Shin, Materials Science
  • Physical Sciences: James Wampler, Physics
  • Scripps Institution of Oceanography: Travis Courtney, Geosciences Research Division
  • Social Sciences: Lauren Olsen, Sociology

EMERGENCY TEMPORARY ACCESS TO DIGITAL CONTENT - May 28, 2020

In 2008, the UC Libraries co-founded HathiTrust, and started contributing scanned copies of books and journals to the new organization. HathiTrust is a large-scale repository of digital content collaboratively created by academic and research institutions. Recently they initiated an Emergency Temporary Access Service (ETAS) to give UC researchers critical access to more than 13 million digital volumes. --just highlighting this resource in case it is of use.

 

GSGEI / NRST WAIVER UPDATE FOR TIME-LIMIT EXTENSIONS - May 22, 2020

In response to questions we have received regarding the April 17 announcement of automatic extension of any looming time-limits for all graduate students, The Graduate Division would like to offer some clarification to Campus Partners in this announcement.

 

RETURN TO LEARN PROGRAM - NOW OPEN TO GRAD STUDENTS - May 22, 2020

The first part of the Return to Learn Program, (a voluntary, self-administered, COVID-19 screening program) will involve participation by on-campus residential students. Please see more detail in the announcement here.

 

OFF-CAMPUS HOUSING ZOOM WEBINAR - May 21, 2020

Off-Campus Housing Options, Student Legal Services, and On-Campus Housing options will be the focus of this webinar presented by Off Campus Housing Services. Note: it will be recorded and made available afterward.

ZOOM RECORDING: https://youtu.be/uT3Bz7tTix4?t=28 

 

RETURN TO LEARN UPDATE - May 18, 2020

Last week, you learned how UC San Diego’s Return to Learn Program aims to broadly test students, faculty, and staff on-campus on a recurring basis for the presence of the SARS-CoV-2 virus that causes COVID-19. This evidence-based program, which includes plans for contact tracing and isolation housing for on-campus resident students who test positive for the virus, is intended to better position UC San Diego to resume in-person activities when fall classes begin in September 2020.

The first part of this voluntary, self-administered, COVID-19 screening program involves participation by on-campus residential students. The Return to Learn program will provide valuable information which will inform our on-going planning efforts for the fall quarter. Graduate students who reside in on-campus housing, are able to participate in the Return to Learn Program starting on Monday, May 18 through Friday, May 29 (Please note: locations will be closed in observance of Memorial Day on Monday, May 25). To learn more about the program, including screening times and locations, please visit: returntolearn.ucsd.edu (Single Sign-On required).

 

 

TEDxUCSD ON MAY 23 & 24 - May 20, 2020

This year's TEDxUCSD theme is “Rebooted.” It's a reminder to break from simply going through the motions and breathe. We often don't know where we're going until we've reflected on where we've been, and sometimes the shapes of our stories only emerge after we allow ourselves to step back and refresh. A reboot, therefore, is a chance for us to disconnect from the noise of mindless movement to rediscover what truly matters to us. 

The Graduate Division is a sponsor, and the event is free.

Pre-register by May 22nd here: https://www.tedxucsd.com/2020-rebooted

 

SHORT-TERM TRANSITION HOUSING (SUMMER 2020) - May 19, 2020

Check out HDH’s page about short-term transition housing on campus for 2020 to learn details about how students who meet the eligibility criteria have the option to apply for short-term transition housing on campus for Summer 2020. This includes recent alumni who graduated at the end of Spring 2020. Housing availability runs from June 15 through Sept. 5, 2020.

 

CARES ACT FUNDING - May 14, 2020

As many of you have heard, UC San Diego will receive Coronavirus Aid, Relief, and Economic Security (CARES) Act funding, $1.74 million of which is designated for graduate and professional students.

Please review this message to learn more about the details such as how to apply.

 

IMPLEMENTATION OF ONE QUARTER EXTENSION TIME LIMITS FOR DOCTORAL STUDENTS - May 14, 2020

Graduate Coordinators were notified that, "Per Graduate Council approval, the Graduate Division has implemented the one-quarter extension of time limits for all current doctoral students due to the COVID-19 pandemic.  The campus student information system (ISIS) and the Graduate Division student database have been updated to reflect this change." See more in this announcement. 

 

 A MESSAGE TO FIRSTGEN GRADUATES - May 13, 2020

Please see the letter to first-generation graduates here regarding an initiative that aims to spotlight your accomplishments, give you space to share your experience as a first-generation student, and provide a unique opportunity to express gratitude to those who supported you along the way. See the First-Gen Tritons, Class of 2020 website here.

To participate in this initiative, please visit bit.ly/firstgengrads2020 and share your story. For questions, email firstgentritons(at)ucsd.edu.

 

EXTENDING: Grad Council Telepresence Exception for Master's and Doctoral Examinations - May 13, 2020

Graduate Coordinators were notified that students may be telepresent (meaning participation by live video teleconference) for a thesis defense, qualifying examination and final oral examination (the dissertation defense) effective until the end of Fall Quarter 2020. See more in this announcement.

 

DOCUSIGN INFORMATION - May 12, 2020

Graduate Coordinators were asked to notify faculty that they should expect to receive email notifications of forms to sign through DocuSign. See more detail in this announcement.

 

NEW RESOURCES FROM TEACHING + LEARNING COMMONS - May 12, 2020

“Keep Calm and Teach On” Canvas Site— This is a home base for Instructional Assistants to share strategies, ask questions, and offer support to each other. Created by Graduate Teaching Consultants, for fellow graduate student instructors. Graduate students (and Undergrad IAs) can join using this self-enroll link: https://canvas.ucsd.edu/enroll/MAGMF4 

Support for Summer Session Course Instructors— a set of workshops specifically aimed to support instructors preparing to teach their own course this summer. All educators are welcome- graduate students, postdocs, lecturers, and faculty. Check out the flyer online here.

 

REMINDER: VOTE IN AS ELECTION - May 12, 2020

Remember to vote in the upcoming Associated Students Election via Tritonlink May 18 - 22. 

In addition to the candidates for AS and College Councils, the ballot includes an important referendum question for undergraduate and graduate students: the Counseling and Psychological Services (CAPS) & Student Mental Health Fee Referendum. This is a proposed annual fee for graduate and undergraduate students to expand and increase the availability of CAPS and mental health services for all students, and increase funding to improve student mental health support and education.

Visit the AS Elections page for details.

 

SOUTH CAMPUS / MESA NUEVA & SIO ROUTES TRANSITION TO ON-DEMAND SERVICE - May 11, 2020

Transportation Services announced that “due to low ridership, the South Campus / Mesa Nueva and SIO shuttle routes will transition to on-demand service, effective 5/11/2020. This change will allow a transition to smaller electric and light-duty vehicles along with reducing emissions and maintenance expense. 

Rides are available between 5:30 a.m. and 10:00 p.m., Monday-Friday, by calling 858.534.7422.”

 

GRADUATE DIVISION OPEN OFFICE HOUR - May 11, 2020

Register now for the upcoming Open Office Hour. Dean Antony and Associate Dean Kim will share updates and answer questions. All graduate and professional students are welcome. Please note that the session will be recorded and made available afterwards.

DATE: Friday, May 29, 2020
TIME: Noon - 1:00pm 
REGISTER: HERE

 

RESEARCH TOWN HALL Q&A Webinar - May 8, 2020

Register now for the next Town Hall webinar session, as the situation and information available to all of us will likely shift during the month of May.

THURSDAY, MAY 28th

12:30 – 2:00 pm 

To register, please visit our SharePoint site at: https://ucsdcloud.sharepoint.com/sites/vcrth

 

VIRTUAL COMMENCEMENT - May 8, 2020

Campus leaders are partnering with faculty, staff, and students to create a virtual commencement ceremony on June 13, 2020. Please see more in the Chancellor’s Apr 30th announcement and all students wishing to participate and be recognized in the virtual commencement must register. Find the link to register on the Commencement 2020 webpage. Note: there’s no fee and any fees previously collected will be automatically refunded.

 

RETURN TO LEARN - May 5, 2020

UC San Diego’s Return to Learn Program aims to broadly test students, faculty and staff on campus on a recurring basis for the presence of the SARS-CoV-2 virus that causes COVID-19. This evidence-based program, which includes plans for exposure notification and isolation housing for on-campus resident students who test positive for the virus, is intended to better position UC San Diego to resume in-person activities when fall classes begin in September 2020. Learn more here: https://coronavirus.ucsd.edu/return-to-learn/index.html

 

ONLINE INITIATIVE: DOCUSIGN IMPLEMENTATION -  May 1, 2020

In response to the mandate to work remotely, The Graduate Division quickly pivoted to a temporary fillable PDF process for the collection of faculty signatures on our various academic forms. This temporary process worked well enough as an emergency response, but it was always our intention to design and test a better approach: using the campus DocuSign system:
We are happy to announce that beginning on May 12th we will enable the collection of all
required faculty and student signatures on our various academic forms through DocuSign; the
forms will be digitally routed to all required signers, including to The Graduate Division and
the Registrar for final processing.

APRIL 2020 UPDATES

AUTOMATIC EXTENSION OF ANY LOOMING TIME-LIMIT FOR ALL GRAD STUDENTS - April 17, 2020

Please take a moment to read the details in the announcement that we just sent out regarding extensions on immediately-looming time limits.

 

SUMMER EMPLOYMENT FOR GRADUATE STUDENTS - PLEASE POST INITIAL OPENINGS BY 4-30-20 - April 17, 2020

We are encouraging our Campus Partners to list an appropriate employment opportunities in two digital marketplaces:

IA System: academic student employment opportunities such as teaching assistants, readers, and tutors.

Handshake: casual/restricted hourly roles and graduate student researcher positions.

 

TEACHING + LEARNING COMMONS' WRITING HUB GRAD WRITING SERVICES ONLINE - April 14, 2020

Good news! All of the graduate writing services offered by the Teaching + Learning Commons' Writing Hub are still offered and are free of charge. Check out the message from the Writing Hub to see details and a snapshot of all the programs they offer this quarter.

 

SHARING CONCERNS WITH CAMPUS LEADERSHIP - April 14, 2020

This is an unprecedented time in our lives and we imagine the uncertainty of what’s to come can be very stressful for graduate students who are trying to plan and balance school, work, and life. Graduate students may have urgent concerns that they would like to share with campus leadership and we encourage you to do this. In order to facilitate a simple and transparent process, students should submit feedback via the Chancellor's Office anonymous email portal:   https://chancellor.ucsd.edu/contact-us

Any concerns pertaining to graduate students that are submitted via this tool will be forwarded along to leadership in The Graduate Division. By having this be the primary channel, it keeps everyone (at the highest levels) in the loop regarding concerns raised by graduate students.

 

MESSAGE TO NEWLY-ADMITTED INTERNATIONAL GRADUATE STUDENTS - April 13, 2020

FYI: This message went out to Newly-admitted international graduate students in light of the news that Faculty Senate had approved a one-time exception to allow incoming international graduate students in all graduate programs to participate in courses via remote instruction for the duration of Fall 2020.

Congratulations on your admission to UC San Diego!

The current global public health emergency has caused a great deal of uncertainty. We recognize it may be impossible for you to obtain a visa in time for this coming Fall 2020 quarter.

If this proves to be true for you, your program will offer you the opportunity to begin your studies and take your courses remotely during the Fall 2020 quarter. Once your program has determined its specific approach for enabling you to begin your studies remotely, you will be contacted.

We hope this announcement will ease any anxieties you might have about joining us at UC San Diego, and will help you feel confident in accepting our offer of admission.

Whether you are able to join us in person, or remotely, please be assured we are committed to supporting your educational and professional development.

Sincerely,

James Antony
Dean, The Graduate Division

Campus Partners were sent advance notice via this announcement.

 

REGISTER FOR NEXT GRAD STUDENT WEBINAR - April 13, 2020

In lieu of the next session of Open Office Hours, Dean Antony will again present a webinar that will offer updates, information, and resources for Graduate and Professional Students. There will also be time set aside for Q&A. 

REGISTER NOW: bit.ly/GradWebinarMay2020

 

INCREASE IN GRADUATE RE-ADMISSION FEE - April 13, 2020

Campus Partners, Advisors and Graduate Coordinators were notified of a scheduled $15 increase to the Graduate Admission and Re-Admission fee that will go into effect for the upcoming Fall. See details in this announcement.

 

OPEN NOW: "KEEP CALM AND TEACH ON" CANVAS SITE FOR IAs - April 10, 2020

This is a home base for Instructional Assistants (remember, IAs = TAs, instructional apprentices, tutors and readers!) to share strategies, ask questions, and offer support to each other. Created by the Teaching + Learning Commons Engaged Teaching Hub's Graduate Teaching Consultants for fellow graduate student instructors. Join now using this self-enroll link: https://canvas.ucsd.edu/enroll/MAGMF4 

 

SUMMER SESSION UPDATES - April 9, 2020

Per the Chancellor’s announcement, “In order to continue the vital social distancing that contributes to public health, UC San Diego will continue to deliver all instruction by remote means during Summer 2020.” See details here: http://adminrecords.ucsd.edu/Notices/2020/2020-4-9-1.html

 

GRAD STUDENT WEBINAR NOW AVAILABLE TO VIEW - April 7, 2020

VIEW WEBINAR HERE: https://bit.ly/GradWebinarApril2020 

Last week the Graduate Division hosted a webinar to provide graduate and professional students with the latest information from medical professionals about the current COVID-19 crisis; to offer updates about rules and resources that will aid graduate students’ work, teaching, and degree progress during spring quarter; and to share information about university resources. There also is a Q&A period at the end of the webinar. 

View the presentation shown during the webinar here.

 

GRAD DISSERTATION/THESIS SUBMISSION & FORMATTING WEBINAR - April 7, 2020

Graduate Division Academic Advisors are offering a webinar on Wed, Apr 15 at 11:00 am. They will review the Dissertation/Thesis submission process and give a brief overview of formatting. Students who are planning on submitting their thesis or dissertation in Spring or Summer 2020 are welcome to attend. 

REVIEW DETAILS ON THE WEBINAR FLYER AND RSVP HERE:  http://bit.ly/ThesisWorkshopSpring20 

 

GRAD SLAM 2020 CANCELLED - April 6, 2020

Due to the stay-at-home order and the ongoing Coronavirus situation,  the UC San Diego Grad SLAM Final Round event scheduled for Thursday, April 9th has been cancelled. In recognition of all the hard work that many graduate students already put into preparing for the competition this year, our 2020 campus finalists will be rewarded and recognized throughout spring quarter.

 

RESEARCH TOWN HALLS, FUNDING OPS, & SUPPORT - April 2, 2020

Find out more information about, and register for, Research Town Hall webinars to be held April 9th and April 15th from 12:30–2:00pm at https://blink.ucsd.edu/research/covid-19/index.html.

And see more about Funding Opportunities and Resources in the announcement that recently came out from the Office of the Vice Chancellor for Research.

 

P/NP & S/U FAQ - April 2, 2020

The Council of Deans of Academic Advising, in collaboration with several campus partners, have developed an FAQ to aid undergraduate and graduate students in deciding whether to request a P/NP or S/U grading option. See the FAQs for P/NP and S/U Grades in Spring 2020 here.

 

ZOOM BOMBING ALERT & RESOURCES - April 2, 2020

Zoom has become an invaluable tool for all of us, so please see the recent alert about Zoom Bombing, and you’ll find Zoom meeting safeguards here on Blink.

 

 

MARCH 2020 UPDATES

DIRECT DEPOSIT & TRITONPAY - March 31, 2020

Emails about these went out to all grad students recently, but I wanted to highlight them. 

DIRECT DEPOSIT: Sign up for direct deposit immediately for both Employment/Payroll as well as Stipend/Financial Aid. They are two different processes detailed in the recent email here.

TRITONPAY: The early release (on April 1, 2020) of TritonPay will offer a means of making rent payments online rather than having to go to the Central Cashier’s Office. Learn more about TritonPay here, and Student Financial Solutions has also partnered with Flywire, an alternative international payment option. Access Flywire via TritonLink or go to ucsd.flywire.com.

 

UPDATE ON LIBRARY SVCS - SPRING 2020 - March 31, 2020

Please see University Librarian Erik Mitchell’s announcement about how the library is evolving in order to support your Spring Quarter research needs.

 

CURRENT STRATEGY FOR ON-CAMPUS ISOLATION HOUSING - March 30, 2020

Please take a moment to review this outline of the campus’ current procedures to promote safety in regards to on-campus isolation housing.

 

CHANCELLOR'S DISSERTATION MEDAL - March 30, 2020

An announcement recently went out calling for nominations for the Chancellor's Dissertation Medal, an award that goes to outstanding graduate students who have recently completed their thesis work at UC San Diego. See more details in the announcement here.

 

GRADUATE & PROFESSIONAL STUDENT WEBINAR - March 27, 2020

PLEASE JOIN US FROM 11:00AM TO NOON ON FRIDAY, APRIL 3, 2020.

REGISTERbit.ly/Spring2020Webinar

The purpose of this webinar is to provide graduate students with the latest information from medical professionals about the current crisis; to offer updates about rules and resources that will aid graduate students’ work, teaching, and degree progress; and to learn more about university resources available to graduate students. We will also leave time for Q&A. 

 

YOUR WELL-BEING - March 26, 2020

During this extraordinarily stressful time, I want to signal boost the following resource.

Counseling and Psychological Services (CAPS) is here for students as our university community navigates the continually evolving COVID-19 situation. The CAPS Central Office at Galbraith 190 remains open for urgent care visits, while mental health counselors are offering support via tele-visits or zoom sessions. Students familiar with CAPS and those interested in reaching out for the first time can call 858-534-3755. Students can also message their counselors and schedule appointments via the mychart app. For current students now outside San Diego, CAPS can help you find a provider closer to you for easier access.”

You also might find some helpful resources in this UCSD News article “Coping with Coronavirus Stress.”

 

THESIS & DISSERTATION PAPERWORK, PROCESSES, APPOINTMENTS: AN UPDATE - March 19, 2020

Please be advised that this morning we sent Grad Coordinators updated processes for submitting paperwork, such as Final Reports of Grad Degrees etc, that will alleviate the need for graduate students to come into the Graduate Division office. Please contact your Grad Coordinator for more details, if this might apply to you.

For students who need to pay fees (advancement to candidacy, thesis submission fee, filing fee, re-admit fee), you will be charged the appropriate fees on your student financial TritonLink account at a later date. There is no need for students to go to the Cashier’s Office.

Students should continue to schedule their preliminary and final appointments with Graduate Division Academic Affairs Advisers in the way they have always done, by utilizing the online calendaring system we have in place: https://gradforms.ucsd.edu/calendar/index.php. Advisers will be conducting all student meetings remotely.

 

SCHOLARLY WORK AND RESEARCH LABS - March 19, 2020

We sent out an announcement regarding “On-Site Research and the Impact on Graduate Students and Postdoctoral Scholars”. In short, we clarified that the guidelines sent out earlier from the Vice Chancellor for Research do not dictate a complete shut-down of all on-site research, but a requirement that every effort be made to transition the work of research staff off-site so as to restrict on-site efforts to critical activities. Our goal is to reduce the density of people in research laboratories, on campus, and in the community in general, consistent with the need for social distancing.

 

GRADUATE STUDENT HOUSING - March 19, 2020

We understand that UC San Diego is your home, and want to reassure you that Housing, Dining, and Hospotality (HDH) will remain open Spring Quarter for those of you who need to stay on campus due to circumstances specified in Chancellor Khosla’s announcements earlier this week: 

Students should consider living on campus during the Spring Quarter only if they satisfy at least one of the following conditions: those who are without access to stable housing; who come from housing/food insecure households; who are unable to travel home; who are from areas highly impacted by COVID-19 or regions at risk for a COVID-19 outbreak; who are unable to relocate without high risk to their safety; and those who would be relocating to homes that lack infrastructure to accommodate virtual instruction.

 

REMOTE INSTRUCTIONAL SUPPORT - March 18, 2020

We mentioned in an announcement to all grad students that the The Commons is offering ongoing instructional support and resources for faculty as well as TA/IA’s as the university makes the unprecedented transition to offering instruction remotely for all courses. including resource guides, ongoing webinars, and online consultations to support you in transitioning to the remote learning environment.

Your student employment will not be reduced in Spring 2020 and we anticipate creating additional support roles to help facilitate high quality remote learning teaching and learning experiences across campus.

We also noticed that the UCSD Blink Instructional Resources page was updated on Monday. You might find useful links there.

 

COVID-19 CONCERNS - March 18, 2020

First and foremost, I’d like to express concern for you, your families, and our community in the midst of the challenges presented by the global pandemic. These are unprecedented times, and there are no easy answers to the excellent questions many of us have. My hope is that we will all maintain a spirit of flexibility, and keep our lines of communication open.

Toward these ends, we are launching this space wherein we can share information with you. Please know that my team and I are working together with campus leaders to minimize disruption to your academic progress as we adopt measures aimed at protecting all of our community members’ health and wellbeing. As always, if you have any questions you would like to ask, please feel free to email me at graduatedean(at)ucsd.edu. If you wish to share your thoughts anonymously, I invite you to do so via the Chancellor’s website. Any issues pertaining to graduate students will be shared with The Graduate Division.

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