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News & Updates

Dean's Updates

In these uncertain times Dean Antony is providing graduate students with regular updates and sharing important information outlining campus resources. Thank you for your patience and flexibility; know that we are here to support you, and please reach out at any time with questions or concerns.

Feel free to take a moment to read Dean Antony's statement, "Addressing Racism and White Supremacy."

Latest Updates


 Return to Learn graphic


NEW INTERNATIONAL STUDENT ORIENTATION

August 11, 2020

Last week newly-admitted students who plan to begin their program in the Fall 2020 Quarter (remotely or in-person) recieved a notice of the Fall 2020 New International Student Orientation. Learn more about it here.

GENTLE REMINDER: Don't forget to also do the new Graduate Students Online Orientation as well.


NEW FLU VACCINATION REQUIREMENT FOR UC STUDENTS, FACULTY, AND STAFF

August 10, 2020

Please note the campus notice that came out on Friday from the Office of the President of the University of California about the requirement for all members of the UC community to receive an influenza immunization before November 1, 2020.


IMPORTANT UPDATES TO RETURN TO LEARN & HDH WEBSITES

August 7, 2020

Earlier today, important updates addressing COVID-19 testing and screening for all students was posted on the main Return to Learn website here.

 Also, Housing, Dining and Hospitality (HDH) has just updated its Frequently Asked Questions resource, which now contains more detailed info about moving in, COVID testing, and other important issues pertaining to graduate and professional students who are living on campus.


AN UPDATE ON LIBRARY SERVICES

August 7, 2020

Last week the Library launched Curbside Pickup for physical materials @ Geisel Library as well as expanded support for digital access through article/chapter scans. They are also piloting new services such as our Course Materials Access Consulting Service (CMACS), a program which seeks to address challenges in shifting to digital-preferred course materials through a campus-wide partnership. They continue to prioritize acquisition and access for digital content to support faculty and student needs.

A full list of their current services including support for orientation/instruction, virtual tours, electronic reserves, special collections access and access to over 13 million digital books through HathiTrust is available at https://library.ucsd.edu/ask-us/services-during-covid-19.html

They continue to plan for the Fall quarter and will share more info on adjustments/expansion as their plans develop. If you have any questions about Library services please contact them through their service portal.


PAST TOWN HALL & WEBINARS

August 7, 2020

Be sure to check out our Webinars + Open Office Hours page where you can see the recording of the August 6, 2020 Return to Learn Town Hall for Graduate & Professional Students.


Chancellor's Anti-Racism Challenge graphic

CHANCELLOR'S 21-DAY ANTI-RACISM CHALLENGE

August 6, 2020

The Chancellor's 21-Day Anti-Racism Challenge will explore anti-racism as a means to help begin to identify and confront the structural and behavioral norms that perpetuate civil injustice and systemic racial inequality. The goal is to assist everyone in furthering their awareness, compassion, understanding, and engagement towards anti-racism, with a focus on anti-Blackness and the experience of Black people in America. Learn more and register here.


Q&As WITH RETURN TO LEARN EXPERTS

August 6, 2020

Each Thursday (through October) a new Q&A with a Return to Learn expert will be published in This Week @ UC San Diego. Check out the first three of the series:

Executive Director of HDH and Interim Executive Director for Student Health and Wellbeing
Infectious Disease Modeler Natasha Martin
Epidemiologist Cheryl Anderson

And feel free to submit your inquiries online.


UCLA CAREER SESSION WITH LANL SENIOR DIRECTOR NAN SAUER

July 30, 2020

UCLA's Office of the Vice Chancellor for Research & Creative Activities is hosting a student career session [Zoom webinar] with Senior Director Nan Sauer of the Los Alamos National Laboratory (LANL).  Nan will present various programs and opportunities available to students followed by a Q&A. The event, originally for UCLA undergraduates, postdocs, graduate students, has been opened up to others as well, such as UC San Diego graduate students.

DATE: Thursday, August 20, 2020
TIME: 11:00 am – 11:30 am PDT
REGISTER: https://bit.ly/LANL_StudentSession


 

 

JULY 2020 UPDATES (cont)

GRADUATE & PROFESSIONAL STUDENT TOWN HALL

July 29, 2020

Please join us for the Graduate & Professional Student Town Hall next week hosted by The Graduate Division and Graduate Student Association (GSA).

DATE: Thursday, August 6, 2020
TIME:
4:30 - 5:30 p.m. PDT
SEE DETAILS & REGISTRATION LINK HERE


GRADUATE STUDENT SERVICE COMMITMENT - INTEGRITY REVIEW BOARD

July 29, 2020

The Academic Integrity Office is looking for Graduate Students to be appointed by GSA/Grad Division to the Academic Integrity Review Board (AIRB).

The AIRB hears contested cases of Policy on Integrity of Scholarship violations, that is, when a student is alleged to have violated the Policy but they deny the allegation. The AIRB makes the determination as to whether the student violated the Policy as alleged. AIRB members can also serve as advisors to instructors and students who are going to an AI Review.

Visit the AIO website for more info and the application. Questions can be directed to aio(at)ucsd.edu. Priority consideration will be given to applications received by July 31st, 2020.


 CALL FOR APPLICATIONS: CHANCELLOR'S ADVISORY COMMITTEE ON THE STATUS OF WOMEN (CSW)

July 23, 2020

The UC San Diego Chancellor's Advisory Committee on the Status of Women (CSW) is actively seeking new members. As faculty and undergraduate student vacancies were filled in the 2019 call for applicants, the vacancies this year are in the following categories: staff, faculty, academic appointees, postdoctoral scholars, undergraduate and graduate students.


LET'S TALK PROGRAM AVAILABLE SUMMER 2020

July 22, 2020

The UC San Diego Counseling and Psychological Services (CAPS) has developed “Let’s Talk”, a program designed to offer drop-in confidential consultation services to graduate and professional students seeking informal support and assistance with common issues such as anxiety, stress, relationships, sleep, recovering from setbacks, work/life changes… etc. Especially useful during this period of social distancing, graduate students can gain practical strategies, information, and support regarding general wellness-related issues. 

While “Let’s Talk” does not constitute professional counseling or mental health treatment, CAPS counselors Dr. Christina Lambert and Dr. Fengqin Lian will be available to help students access care at CAPS as needed. Please look for an email from yoru graduate coordinator with more details including sign-up and Zoom links.


CHANCELLOR'S AWARDS FOR EXCELLENCE IN POSTDOCTORAL SCHOLAR MENTORING AND OUTSTANDING POSDOCTORAL SCHOLAR

July 22, 2020

Nominations are being accepted until 4:00 p.m. on Monday, August 3 for awards given in recognition of the exceptional postdoctoral scholars and mentors who contribute to making UC San Diego one of the best research institutions in the nation. UC San Diego Postdoctoral Scholars are individuals who have recently completed a doctoral degree and, under the oversight of a faculty mentor, continue research training in preparation for a career in academe, industry, government, or the nonprofit sector. See more details here.


WHAT'S HAPPENING IN GRADUATE AND FAMILY HOUSING?

July 21, 2020

We just wanted to signal boost a newsletter from HDH Graduate and Family Housing in case it's of interest.


COVID-19 VIRTUAL GRAND ROUNDS

July 21, 2020

During times of crisis and uncertainty, it can be difficult and overwhelming to sort fact from fiction. In response, physicians at UC San Diego Health have launched the COVID-19 Grand Rounds Series, a limited, six-part live video symposium that will focus on topics related to the SARS-CoV-2 pandemic. Subscribe to UC San Diego Health's YouTube channel to get notified when they go live. 


UPDATED: RESOURCES FOR INTERNATIONAL STUDENTS

July 15, 2020

SEVP/ICE have agreed to rescind the July 6 Guidance for Fall 2020. If this an issue of concern, please keep checking the International Students & Programs Office website for updates. We see from it that they don't currently have details regarding how this will affect Fall 2020 enrollment requirements etc, but they will update it as soon as possible. They have also cancelled the webinars for graduate students originally planned for July 14 and 17. 

In the meantime, please see the JULY 14TH: ISPO UPDATE: REGARDING FALL 2020.


RETURN TO LEARN TOWN HALL (FEATURING DEAN ANTONY)

July 13, 2020

This student-centered town hall will feature a panel of experts that will provide updates on campus operations during the COVID-19 pandemic and answer your questions about the impact on the student experience. Submit a question when you register or during the event itself.  While it's likely that not all questions will be addressed during the event, they will make every effort to do so through an FAQ on the Return to Learn website. See more details in the campus notice here.

JAMES ANTONY, Ph.D., Professor of Education Studies and Dean of the Graduate Division
JOANNA BOVAL, Director of the Office for Students with Disabilities
DULCE DORADO, Director of the International Students and Programs Office
MARUTH FIGUEROA, Ed.D., Assistant Vice Chancellor for Student Retention and Success
VONDA GARCIA, Director of Financial Aid
KIMBERLY GIANGTRAN, President of Associated Students
PATRICIA MAHAFFEY, Ed.D., Assistant Vice Chancellor for Student Life
JOHN MOORE, Ph.D., Professor of Linguistics and Dean of Undergraduate Education
QUYNH NGUYEN, President of the Graduate Student Association
ANGELA SCIOSCIA, M.D., Interim Executive Director of Student Health and Wellness
JANA SEVERSON, Director of Housing Services, Housing, Dining and Hospitality

DATE: Thursday, July 16
TIME: 6:30 - 7:30 PM
REGISTER: HERE


IMPLEMENTATION OF EXTENSION OF ACADEMIC STUDENT EMPLOYE (ASE) APPOINTMENT LIMITS

July 13, 2020

The University of California Office of the President has approved the Chancellors’ authority to grant a temporary extension of up to three quarters for matriculated Academic Student Employees (ASEs) during the quarters/semesters in which instruction is substantially impacted by COVID-19. (See the announcement from UC Provost Brown here.)

We will soon reach out to any affected students and their programs in order to discuss use of the extension. Note: fewer than 30 students have reached the limit. (Please see details of my announcement regarding implementation of this exception here.)


A CAREER EXPLORATION WORKSHOP FOR PHDS

July 13, 2020

Check out this Career Exploration Workshop for PhDs hosted by the UCSD Career Center. Whether you're early in your PhD program and wondering about your career options, or a recent grad shifting gears from an academic job search, this interactive workshop will provide strategies you can employ in your career exploration. You will learn about online resources, how to leverage contacts to research and narrow your career options, adn how to start trasnlating your interestes into actionable career goals. 

DATE: Wednesday, July 15
TIME: Noon - 1:00 PM
REGISTER: In Handshake HERE


ENCOURAGING EARNEST DISCUSSIONS OF UTILITY OF GRE

July 9, 2020

As I indicated in my June 5, 2020 message to campus, The Graduate Division is committed to examining and addressing the systemic biases that are too often weaved into the fabric of graduate education. Ample evidence has emerged over the last few years suggesting that reliance on standardized test scores in the graduate admissions process may impede our ability to recruit the most talented and diverse cohorts of graduate students. I'm now encouraging Campus Partners to engage in an open discussion within their programs about the continued utility of the GRE. My hope is that they might use these discussions to determine whether temporarily waiving, or permanently eliminating, this requirement makes sense. See my entire message to Campus Partners here. 


FALL 2020 LAUNCH OF COLLEGIATE RECOVERY PROGRAM

July 9, 2020

Starting this fall the Health Promotion Services office is launching a Collegiate Recovery Program that will be for students who are looking for a support program to help them through their recovery journey. The Collegiate Recovery Program will provide a dedicated meeting space in the Student Health and Well-Being Lounge known as the Zone. There will be 12 Step Meetings, Smart Recovery Meetings and NA Meetings on or near campus. Our Recovery Program will be led by their Health Educator for Alcohol and other Drugs and various members within our Student Health and Well-Being Cluster (Health Promotions, Counseling and Psychological Services and Student Health Services) to provide a continuum of care for our students. For more information now, email HPS(AT)HEALTH.UCSD.EDU.

Recovery-program-graphic


WELCOME, NEW GRADUATE STUDENTS - ONLINE ORIENTATION

July 6, 2020

New Graduate Students, we're so happy to welcome you. Please keep an eye out for an invitation that you'll receive in your @ucsd.edu email from Canvas (our campus learning management system) with a link to our online student orientation. Are you an incoming student who didn't receive an invite? Email gradlife@ucsd.edu


 DEAN'S FELLOWSHIP AWARD FOR HUMANISTIC STUDIES

July 3, 2020

Congratulations to Monika Sengul-Jones, who has been selected as this year's recipient of the Dean's Fellowship Award for Humanitic Studies. Dr. Sengul-Jones is a Spring, 2020 Ph.D. graduate from the Department of Communication.


SUMMER WRITING SUPPORT FOR GRADUATE STUDENTS

July 2, 2020

The  Teaching + Learning Commons' Writing Hub is still remotely-accessible. Support includes:

And if you have questions, check out their FAQs.

DISSERTATION/THESIS SUBMISSION AND FORMATTING WEBINAR

July 1, 2020

Register for the upcoming Dissertation/Thesis Submission and Formatting Webinar! During the webinar, Graduate Division Academic Advisers will review the Dissertation/Thesis submission process and give a brief overview of formatting. This webinar is most appropriate for students planning to file for graduation in Summer or Fall 2020. See more details in this flyer.

DATE: Wednesday, July 8
TIME: 11:00am
REGISTERhttps://bit.ly/ThesisWorkshopSummer20


JULY RESEARCH TOWN HALLS

July 1, 2020

Register for the July Research Town Halls!

DATES: Tuesday, July 7 --and-- Thursday, July 23
TIME: 12:30 - 2:00pm PDT

You can register for both of these town halls in advance through their SharePoint site at https://ucsdcloud.sharepoint.com/sites/vcrth. Please use your Active Directory sign-on to register (i.e. use your @ucsd.edu login, NOT @health.ucsd.edu or @eng.ucsd.edu).

See more details in the announcement here.


 

JUNE 2020 UPDATES

EXTENSION OF ACADEMIC STUDENT EMPLOYEE APPOINTMENT LIMITS - June 30, 2020

In recognition of the circumstances surrounding the COVID-19 pandemic’s impact on academic student employees who perform work as a Reader on an annual stipend, Teaching Assistant, Teaching Fellow, and/or Associate, the University of California Office of the President has approved a temporary extension of up to three quarters to the total length of service a student may serve in these roles.

Once my team has had a chance to clarify the specific implications of this UCOP policy change, I will communicate again with more details. In the meantime, I wanted to give you a “heads-up” and share with you the text of the UCOP memo. Please find it here.

 

CORONAVIRUS-RELATED POLICIES: INFO FOR NEWLY-ADMITTED INTERNATIONAL STUDENTS - June 30, 2020

Welcome to UC San Diego! We wanted to share the International Students & Programs webpage on Coronavirus-Related Policies as a resource in case it is useful. 

 

CONGRATULATIONS 2020 GRADUATES - June 13, 2020

Visit the 2020 Commencement webpage to find the virtual commencement ceremonies videos.

 

RESEARCH TOWN HALL - June 16, 2020

Register now for the next Town Hall webinar session.

THURSDAY, JUNE 18th

12:30 – 2:00 pm 

To register, please visit our SharePoint site at: https://ucsdcloud.sharepoint.com/sites/vcrth

 

NEW PEER HEALTH EDUCATION PROGRAM FOR GRADUATE & PROFESSIONAL STUDENTS - June 10, 2020

The UC San Diego Health Promotion Services is starting a Graduate/Professional Students Certified Peer Health Education Program that will be fully live by Fall 2020. Certified Peer Health Educators receive in-depth training and work closely with HPS staff as they grow their competencies and skills in health promotion and prevention work. If you are interested in volunteering to become a Certified Peer Health Educator in this new program, visit their website to learn more about the training involved and to find the link to the application. Applications are due July 1, 2020.  

 

DISSERTATION FELLOWSHIP AWARDS - JUNE 9, 2020

The Graduate Fellowship and Award Review Committee has identified the following students for the 2020-2021 Dissertation Year Fellowship awards.

Fletcher Jones Fellowship
Samantha Streuli                    Anthropology

President’s Dissertation Year Fellowship
Elizabeth Clausing                  Anthropology
Sam Mitchell                           Theatre and Dance
Tashiana Osborne                  Scripps Institution of Oceanography
Belinda Ramirez                     Anthropology 

Marye Anne Fox Endowed Fellowship
Qiaowan Chang                      Nano-engineering 

See more details in the announcement email.

 

DEAN ANTONY'S STATEMENT ADDRESSING RACISM AND WHITE SUPREMACY - June 5, 2020

Please take a moment to read Dean Antony's statement, "Addressing Racism and White Supremacy."

 

RESEARCH TOWN HALL - June 4, 2020

The Office of the Vice Chancellor for Research announced that there will be a Research Town Hall next week and explained about the "Orange Phase".

DATE: Monday, June 8, 2020

TIME: 3:00 - 4:30pm

REGISTER: use your Active Directory sign-on at https://ucsdcloud.sharepoint.com/sites/vcrth. Please use your @ucsd.edu login.

 

PANTRY PODCASTS - June 2, 2020

The mission of the Triton Food Pantry is to provide a discreet service to UCSD students in need of food. Please learn more about their services by checking out their new podcast. Their second episode features stories from real pantry users on how the pantry has helped them.

 

UC PATH GOES LIVE - June 1, 2020

UCPath, the new UC Payroll and Human Resources system, deploys at UC San Diego on June 1. It's very important you enroll in or review your direct deposit. For more details see: ucpath.ucsd.edu/students/after-go-live.html 

MAY 2020 UPDATES

CONGRATULATIONS - CHANCELLOR'S DISSERTATION MEDAL - May 28, 2020

Congratulations to this year’s awardees of the Chancellor's Dissertation Medal:

  • Arts and Humanities: Sky Johnston, History
  • Biological Sciences: Jennifer Dumdie, Obstetrics, Gynecology and Reproductive Sciences
  • Jacobs School of Engineering: Sunmi Shin, Materials Science
  • Physical Sciences: James Wampler, Physics
  • Scripps Institution of Oceanography: Travis Courtney, Geosciences Research Division
  • Social Sciences: Lauren Olsen, Sociology

EMERGENCY TEMPORARY ACCESS TO DIGITAL CONTENT - May 28, 2020

In 2008, the UC Libraries co-founded HathiTrust, and started contributing scanned copies of books and journals to the new organization. HathiTrust is a large-scale repository of digital content collaboratively created by academic and research institutions. Recently they initiated an Emergency Temporary Access Service (ETAS) to give UC researchers critical access to more than 13 million digital volumes. --just highlighting this resource in case it is of use.

 

GSGEI / NRST WAIVER UPDATE FOR TIME-LIMIT EXTENSIONS - May 22, 2020

In response to questions we have received regarding the April 17 announcement of automatic extension of any looming time-limits for all graduate students, The Graduate Division would like to offer some clarification to Campus Partners in this announcement.

 

RETURN TO LEARN PROGRAM - NOW OPEN TO GRAD STUDENTS - May 22, 2020

The first part of the Return to Learn Program, (a voluntary, self-administered, COVID-19 screening program) will involve participation by on-campus residential students. Please see more detail in the announcement here.

 

OFF-CAMPUS HOUSING ZOOM WEBINAR - May 21, 2020

Off-Campus Housing Options, Student Legal Services, and On-Campus Housing options will be the focus of this webinar presented by Off Campus Housing Services. Note: it will be recorded and made available afterward.

ZOOM RECORDING: https://youtu.be/uT3Bz7tTix4?t=28 

 

RETURN TO LEARN UPDATE - May 18, 2020

Last week, you learned how UC San Diego’s Return to Learn Program aims to broadly test students, faculty, and staff on-campus on a recurring basis for the presence of the SARS-CoV-2 virus that causes COVID-19. This evidence-based program, which includes plans for contact tracing and isolation housing for on-campus resident students who test positive for the virus, is intended to better position UC San Diego to resume in-person activities when fall classes begin in September 2020.

The first part of this voluntary, self-administered, COVID-19 screening program involves participation by on-campus residential students. The Return to Learn program will provide valuable information which will inform our on-going planning efforts for the fall quarter. Graduate students who reside in on-campus housing, are able to participate in the Return to Learn Program starting on Monday, May 18 through Friday, May 29 (Please note: locations will be closed in observance of Memorial Day on Monday, May 25). To learn more about the program, including screening times and locations, please visit: returntolearn.ucsd.edu (Single Sign-On required).

 

 

TEDxUCSD ON MAY 23 & 24 - May 20, 2020

This year's TEDxUCSD theme is “Rebooted.” It's a reminder to break from simply going through the motions and breathe. We often don't know where we're going until we've reflected on where we've been, and sometimes the shapes of our stories only emerge after we allow ourselves to step back and refresh. A reboot, therefore, is a chance for us to disconnect from the noise of mindless movement to rediscover what truly matters to us. 

The Graduate Division is a sponsor, and the event is free.

Pre-register by May 22nd here: https://www.tedxucsd.com/2020-rebooted

 

SHORT-TERM TRANSITION HOUSING (SUMMER 2020) - May 19, 2020

Check out HDH’s page about short-term transition housing on campus for 2020 to learn details about how students who meet the eligibility criteria have the option to apply for short-term transition housing on campus for Summer 2020. This includes recent alumni who graduated at the end of Spring 2020. Housing availability runs from June 15 through Sept. 5, 2020.

 

CARES ACT FUNDING - May 14, 2020

As many of you have heard, UC San Diego will receive Coronavirus Aid, Relief, and Economic Security (CARES) Act funding, $1.74 million of which is designated for graduate and professional students.

Please review this message to learn more about the details such as how to apply.

 

IMPLEMENTATION OF ONE QUARTER EXTENSION TIME LIMITS FOR DOCTORAL STUDENTS - May 14, 2020

Graduate Coordinators were notified that, "Per Graduate Council approval, the Graduate Division has implemented the one-quarter extension of time limits for all current doctoral students due to the COVID-19 pandemic.  The campus student information system (ISIS) and the Graduate Division student database have been updated to reflect this change." See more in this announcement. 

 

 A MESSAGE TO FIRSTGEN GRADUATES - May 13, 2020

Please see the letter to first-generation graduates here regarding an initiative that aims to spotlight your accomplishments, give you space to share your experience as a first-generation student, and provide a unique opportunity to express gratitude to those who supported you along the way. See the First-Gen Tritons, Class of 2020 website here.

To participate in this initiative, please visit bit.ly/firstgengrads2020 and share your story. For questions, email firstgentritons(at)ucsd.edu.

 

EXTENDING: Grad Council Telepresence Exception for Master's and Doctoral Examinations - May 13, 2020

Graduate Coordinators were notified that students may be telepresent (meaning participation by live video teleconference) for a thesis defense, qualifying examination and final oral examination (the dissertation defense) effective until the end of Fall Quarter 2020. See more in this announcement.

 

DOCUSIGN INFORMATION - May 12, 2020

Graduate Coordinators were asked to notify faculty that they should expect to receive email notifications of forms to sign through DocuSign. See more detail in this announcement.

 

NEW RESOURCES FROM TEACHING + LEARNING COMMONS - May 12, 2020

“Keep Calm and Teach On” Canvas Site— This is a home base for Instructional Assistants to share strategies, ask questions, and offer support to each other. Created by Graduate Teaching Consultants, for fellow graduate student instructors. Graduate students (and Undergrad IAs) can join using this self-enroll link: https://canvas.ucsd.edu/enroll/MAGMF4 

Support for Summer Session Course Instructors— a set of workshops specifically aimed to support instructors preparing to teach their own course this summer. All educators are welcome- graduate students, postdocs, lecturers, and faculty. Check out the flyer online here.

 

REMINDER: VOTE IN AS ELECTION - May 12, 2020

Remember to vote in the upcoming Associated Students Election via Tritonlink May 18 - 22. 

In addition to the candidates for AS and College Councils, the ballot includes an important referendum question for undergraduate and graduate students: the Counseling and Psychological Services (CAPS) & Student Mental Health Fee Referendum. This is a proposed annual fee for graduate and undergraduate students to expand and increase the availability of CAPS and mental health services for all students, and increase funding to improve student mental health support and education.

Visit the AS Elections page for details.

 

SOUTH CAMPUS / MESA NUEVA & SIO ROUTES TRANSITION TO ON-DEMAND SERVICE - May 11, 2020

Transportation Services announced that “due to low ridership, the South Campus / Mesa Nueva and SIO shuttle routes will transition to on-demand service, effective 5/11/2020. This change will allow a transition to smaller electric and light-duty vehicles along with reducing emissions and maintenance expense. 

Rides are available between 5:30 a.m. and 10:00 p.m., Monday-Friday, by calling 858.534.7422.”

 

GRADUATE DIVISION OPEN OFFICE HOUR - May 11, 2020

Register now for the upcoming Open Office Hour. Dean Antony and Associate Dean Kim will share updates and answer questions. All graduate and professional students are welcome. Please note that the session will be recorded and made available afterwards.

DATE: Friday, May 29, 2020
TIME: Noon - 1:00pm 
REGISTER: HERE

 

RESEARCH TOWN HALL Q&A Webinar - May 8, 2020

Register now for the next Town Hall webinar session, as the situation and information available to all of us will likely shift during the month of May.

THURSDAY, MAY 28th

12:30 – 2:00 pm 

To register, please visit our SharePoint site at: https://ucsdcloud.sharepoint.com/sites/vcrth

 

VIRTUAL COMMENCEMENT - May 8, 2020

Campus leaders are partnering with faculty, staff, and students to create a virtual commencement ceremony on June 13, 2020. Please see more in the Chancellor’s Apr 30th announcement and all students wishing to participate and be recognized in the virtual commencement must register. Find the link to register on the Commencement 2020 webpage. Note: there’s no fee and any fees previously collected will be automatically refunded.

 

RETURN TO LEARN - May 5, 2020

UC San Diego’s Return to Learn Program aims to broadly test students, faculty and staff on campus on a recurring basis for the presence of the SARS-CoV-2 virus that causes COVID-19. This evidence-based program, which includes plans for exposure notification and isolation housing for on-campus resident students who test positive for the virus, is intended to better position UC San Diego to resume in-person activities when fall classes begin in September 2020. Learn more here: https://coronavirus.ucsd.edu/return-to-learn/index.html

 

ONLINE INITIATIVE: DOCUSIGN IMPLEMENTATION -  May 1, 2020

In response to the mandate to work remotely, The Graduate Division quickly pivoted to a temporary fillable PDF process for the collection of faculty signatures on our various academic forms. This temporary process worked well enough as an emergency response, but it was always our intention to design and test a better approach: using the campus DocuSign system:
We are happy to announce that beginning on May 12th we will enable the collection of all
required faculty and student signatures on our various academic forms through DocuSign; the
forms will be digitally routed to all required signers, including to The Graduate Division and
the Registrar for final processing.

APRIL 2020 UPDATES

AUTOMATIC EXTENSION OF ANY LOOMING TIME-LIMIT FOR ALL GRAD STUDENTS - April 17, 2020

Please take a moment to read the details in the announcement that we just sent out regarding extensions on immediately-looming time limits.

 

SUMMER EMPLOYMENT FOR GRADUATE STUDENTS - PLEASE POST INITIAL OPENINGS BY 4-30-20 - April 17, 2020

We are encouraging our Campus Partners to list an appropriate employment opportunities in two digital marketplaces:

IA System: academic student employment opportunities such as teaching assistants, readers, and tutors.

Handshake: casual/restricted hourly roles and graduate student researcher positions.

 

TEACHING + LEARNING COMMONS' WRITING HUB GRAD WRITING SERVICES ONLINE - April 14, 2020

Good news! All of the graduate writing services offered by the Teaching + Learning Commons' Writing Hub are still offered and are free of charge. Check out the message from the Writing Hub to see details and a snapshot of all the programs they offer this quarter.

 

SHARING CONCERNS WITH CAMPUS LEADERSHIP - April 14, 2020

This is an unprecedented time in our lives and we imagine the uncertainty of what’s to come can be very stressful for graduate students who are trying to plan and balance school, work, and life. Graduate students may have urgent concerns that they would like to share with campus leadership and we encourage you to do this. In order to facilitate a simple and transparent process, students should submit feedback via the Chancellor's Office anonymous email portal:   https://chancellor.ucsd.edu/contact-us

Any concerns pertaining to graduate students that are submitted via this tool will be forwarded along to leadership in The Graduate Division. By having this be the primary channel, it keeps everyone (at the highest levels) in the loop regarding concerns raised by graduate students.

 

MESSAGE TO NEWLY-ADMITTED INTERNATIONAL GRADUATE STUDENTS - April 13, 2020

FYI: This message went out to Newly-admitted international graduate students in light of the news that Faculty Senate had approved a one-time exception to allow incoming international graduate students in all graduate programs to participate in courses via remote instruction for the duration of Fall 2020.

Congratulations on your admission to UC San Diego!

The current global public health emergency has caused a great deal of uncertainty. We recognize it may be impossible for you to obtain a visa in time for this coming Fall 2020 quarter.

If this proves to be true for you, your program will offer you the opportunity to begin your studies and take your courses remotely during the Fall 2020 quarter. Once your program has determined its specific approach for enabling you to begin your studies remotely, you will be contacted.

We hope this announcement will ease any anxieties you might have about joining us at UC San Diego, and will help you feel confident in accepting our offer of admission.

Whether you are able to join us in person, or remotely, please be assured we are committed to supporting your educational and professional development.

Sincerely,

James Antony
Dean, The Graduate Division

Campus Partners were sent advance notice via this announcement.

 

REGISTER FOR NEXT GRAD STUDENT WEBINAR - April 13, 2020

In lieu of the next session of Open Office Hours, Dean Antony will again present a webinar that will offer updates, information, and resources for Graduate and Professional Students. There will also be time set aside for Q&A. 

REGISTER NOW: bit.ly/GradWebinarMay2020

 

INCREASE IN GRADUATE RE-ADMISSION FEE - April 13, 2020

Campus Partners, Advisors and Graduate Coordinators were notified of a scheduled $15 increase to the Graduate Admission and Re-Admission fee that will go into effect for the upcoming Fall. See details in this announcement.

 

OPEN NOW: "KEEP CALM AND TEACH ON" CANVAS SITE FOR IAs - April 10, 2020

This is a home base for Instructional Assistants (remember, IAs = TAs, instructional apprentices, tutors and readers!) to share strategies, ask questions, and offer support to each other. Created by the Teaching + Learning Commons Engaged Teaching Hub's Graduate Teaching Consultants for fellow graduate student instructors. Join now using this self-enroll link: https://canvas.ucsd.edu/enroll/MAGMF4 

 

SUMMER SESSION UPDATES - April 9, 2020

Per the Chancellor’s announcement, “In order to continue the vital social distancing that contributes to public health, UC San Diego will continue to deliver all instruction by remote means during Summer 2020.” See details here: http://adminrecords.ucsd.edu/Notices/2020/2020-4-9-1.html

 

GRAD STUDENT WEBINAR NOW AVAILABLE TO VIEW - April 7, 2020

VIEW WEBINAR HERE: https://bit.ly/GradWebinarApril2020 

Last week the Graduate Division hosted a webinar to provide graduate and professional students with the latest information from medical professionals about the current COVID-19 crisis; to offer updates about rules and resources that will aid graduate students’ work, teaching, and degree progress during spring quarter; and to share information about university resources. There also is a Q&A period at the end of the webinar. 

View the presentation shown during the webinar here.

 

GRAD DISSERTATION/THESIS SUBMISSION & FORMATTING WEBINAR - April 7, 2020

Graduate Division Academic Advisors are offering a webinar on Wed, Apr 15 at 11:00 am. They will review the Dissertation/Thesis submission process and give a brief overview of formatting. Students who are planning on submitting their thesis or dissertation in Spring or Summer 2020 are welcome to attend. 

REVIEW DETAILS ON THE WEBINAR FLYER AND RSVP HERE:  http://bit.ly/ThesisWorkshopSpring20 

 

GRAD SLAM 2020 CANCELLED - April 6, 2020

Due to the stay-at-home order and the ongoing Coronavirus situation,  the UC San Diego Grad SLAM Final Round event scheduled for Thursday, April 9th has been cancelled. In recognition of all the hard work that many graduate students already put into preparing for the competition this year, our 2020 campus finalists will be rewarded and recognized throughout spring quarter.

 

RESEARCH TOWN HALLS, FUNDING OPS, & SUPPORT - April 2, 2020

Find out more information about, and register for, Research Town Hall webinars to be held April 9th and April 15th from 12:30–2:00pm at https://blink.ucsd.edu/research/covid-19/index.html.

And see more about Funding Opportunities and Resources in the announcement that recently came out from the Office of the Vice Chancellor for Research.

 

P/NP & S/U FAQ - April 2, 2020

The Council of Deans of Academic Advising, in collaboration with several campus partners, have developed an FAQ to aid undergraduate and graduate students in deciding whether to request a P/NP or S/U grading option. See the FAQs for P/NP and S/U Grades in Spring 2020 here.

 

ZOOM BOMBING ALERT & RESOURCES - April 2, 2020

Zoom has become an invaluable tool for all of us, so please see the recent alert about Zoom Bombing, and you’ll find Zoom meeting safeguards here on Blink.

 

 

MARCH 2020 UPDATES

DIRECT DEPOSIT & TRITONPAY - March 31, 2020

Emails about these went out to all grad students recently, but I wanted to highlight them. 

DIRECT DEPOSIT: Sign up for direct deposit immediately for both Employment/Payroll as well as Stipend/Financial Aid. They are two different processes detailed in the recent email here.

TRITONPAY: The early release (on April 1, 2020) of TritonPay will offer a means of making rent payments online rather than having to go to the Central Cashier’s Office. Learn more about TritonPay here, and Student Financial Solutions has also partnered with Flywire, an alternative international payment option. Access Flywire via TritonLink or go to ucsd.flywire.com.

 

UPDATE ON LIBRARY SVCS - SPRING 2020 - March 31, 2020

Please see University Librarian Erik Mitchell’s announcement about how the library is evolving in order to support your Spring Quarter research needs.

 

CURRENT STRATEGY FOR ON-CAMPUS ISOLATION HOUSING - March 30, 2020

Please take a moment to review this outline of the campus’ current procedures to promote safety in regards to on-campus isolation housing.

 

CHANCELLOR'S DISSERTATION MEDAL - March 30, 2020

An announcement recently went out calling for nominations for the Chancellor's Dissertation Medal, an award that goes to outstanding graduate students who have recently completed their thesis work at UC San Diego. See more details in the announcement here.

 

GRADUATE & PROFESSIONAL STUDENT WEBINAR - March 27, 2020

PLEASE JOIN US FROM 11:00AM TO NOON ON FRIDAY, APRIL 3, 2020.

REGISTERbit.ly/Spring2020Webinar

The purpose of this webinar is to provide graduate students with the latest information from medical professionals about the current crisis; to offer updates about rules and resources that will aid graduate students’ work, teaching, and degree progress; and to learn more about university resources available to graduate students. We will also leave time for Q&A. 

 

YOUR WELL-BEING - March 26, 2020

During this extraordinarily stressful time, I want to signal boost the following resource.

Counseling and Psychological Services (CAPS) is here for students as our university community navigates the continually evolving COVID-19 situation. The CAPS Central Office at Galbraith 190 remains open for urgent care visits, while mental health counselors are offering support via tele-visits or zoom sessions. Students familiar with CAPS and those interested in reaching out for the first time can call 858-534-3755. Students can also message their counselors and schedule appointments via the mychart app. For current students now outside San Diego, CAPS can help you find a provider closer to you for easier access.”

You also might find some helpful resources in this UCSD News article “Coping with Coronavirus Stress.”

 

THESIS & DISSERTATION PAPERWORK, PROCESSES, APPOINTMENTS: AN UPDATE - March 19, 2020

Please be advised that this morning we sent Grad Coordinators updated processes for submitting paperwork, such as Final Reports of Grad Degrees etc, that will alleviate the need for graduate students to come into the Graduate Division office. Please contact your Grad Coordinator for more details, if this might apply to you.

For students who need to pay fees (advancement to candidacy, thesis submission fee, filing fee, re-admit fee), you will be charged the appropriate fees on your student financial TritonLink account at a later date. There is no need for students to go to the Cashier’s Office.

Students should continue to schedule their preliminary and final appointments with Graduate Division Academic Affairs Advisers in the way they have always done, by utilizing the online calendaring system we have in place: https://gradforms.ucsd.edu/calendar/index.php. Advisers will be conducting all student meetings remotely.

 

SCHOLARLY WORK AND RESEARCH LABS - March 19, 2020

We sent out an announcement regarding “On-Site Research and the Impact on Graduate Students and Postdoctoral Scholars”. In short, we clarified that the guidelines sent out earlier from the Vice Chancellor for Research do not dictate a complete shut-down of all on-site research, but a requirement that every effort be made to transition the work of research staff off-site so as to restrict on-site efforts to critical activities. Our goal is to reduce the density of people in research laboratories, on campus, and in the community in general, consistent with the need for social distancing.

 

GRADUATE STUDENT HOUSING - March 19, 2020

We understand that UC San Diego is your home, and want to reassure you that Housing, Dining, and Hospotality (HDH) will remain open Spring Quarter for those of you who need to stay on campus due to circumstances specified in Chancellor Khosla’s announcements earlier this week: 

Students should consider living on campus during the Spring Quarter only if they satisfy at least one of the following conditions: those who are without access to stable housing; who come from housing/food insecure households; who are unable to travel home; who are from areas highly impacted by COVID-19 or regions at risk for a COVID-19 outbreak; who are unable to relocate without high risk to their safety; and those who would be relocating to homes that lack infrastructure to accommodate virtual instruction.

 

REMOTE INSTRUCTIONAL SUPPORT - March 18, 2020

We mentioned in an announcement to all grad students that the The Commons is offering ongoing instructional support and resources for faculty as well as TA/IA’s as the university makes the unprecedented transition to offering instruction remotely for all courses. including resource guides, ongoing webinars, and online consultations to support you in transitioning to the remote learning environment.

Your student employment will not be reduced in Spring 2020 and we anticipate creating additional support roles to help facilitate high quality remote learning teaching and learning experiences across campus.

We also noticed that the UCSD Blink Instructional Resources page was updated on Monday. You might find useful links there.

 

COVID-19 CONCERNS - March 18, 2020

First and foremost, I’d like to express concern for you, your families, and our community in the midst of the challenges presented by the global pandemic. These are unprecedented times, and there are no easy answers to the excellent questions many of us have. My hope is that we will all maintain a spirit of flexibility, and keep our lines of communication open.

Toward these ends, we are launching this space wherein we can share information with you. Please know that my team and I are working together with campus leaders to minimize disruption to your academic progress as we adopt measures aimed at protecting all of our community members’ health and wellbeing. As always, if you have any questions you would like to ask, please feel free to email me at graduatedean(at)ucsd.edu. If you wish to share your thoughts anonymously, I invite you to do so via the Chancellor’s website. Any issues pertaining to graduate students will be shared with The Graduate Division.

ARCHIVE OF ANNOUNCEMENTS