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News & Updates

Dean's Updates

In these uncertain times Dean Antony is providing graduate students with regular updates and sharing important information outlining campus resources. Thank you for your patience and flexibility; know that we are here to support you, and please reach out at any time with questions or concerns.

Latest Updates


PANTRY PODCASTS

June 2, 2020

The mission of the Triton Food Pantry is to provide a discreet service to UCSD students in need of food. Please learn more about their services by checking out their new podcast. Their second episode features stories from real pantry users on how the pantry has helped them.


UC PATH GOES LIVE

June 1, 2020

UCPath, the new UC Payroll and Human Resources system, deploys at UC San Diego on June 1. It's very important you enroll in or review your direct deposit. For more details see: ucpath.ucsd.edu/students/after-go-live.html 


CONGRATULATIONS

May 28, 2020

Congratulations to this year’s awardees of the Chancellor's Dissertation Medal:

* Arts and Humanities: Sky Johnston, History
* Biological Sciences: Jennifer Dumdie, Obstetrics, Gynecology and Reproductive Sciences
* Jacobs School of Engineering: Sunmi Shin, Materials Science
* Physical Sciences: James Wampler, Physics
* Scripps Institution of Oceanography: Travis Courtney, Geosciences Research Division
* Social Sciences: Lauren Olsen, Sociology


EMERGENCY TEMPORARY ACCESS TO DIGITAL CONTENT

May 28, 2020

In 2008, the UC Libraries co-founded HathiTrust, and started contributing scanned copies of books and journals to the new organization. HathiTrust is a large-scale repository of digital content collaboratively created by academic and research institutions. Recently they initiated an Emergency Temporary Access Service (ETAS) to give UC researchers critical access to more than 13 million digital volumes. --just highlighting this resource in case it is of use.


ARCHIVE OF ANNOUNCEMENTS

RETURN TO LEARN UPDATE - May 18, 2020

Last week, you learned how UC San Diego’s Return to Learn Program aims to broadly test students, faculty, and staff on-campus on a recurring basis for the presence of the SARS-CoV-2 virus that causes COVID-19. This evidence-based program, which includes plans for contact tracing and isolation housing for on-campus resident students who test positive for the virus, is intended to better position UC San Diego to resume in-person activities when fall classes begin in September 2020.

The first part of this voluntary, self-administered, COVID-19 screening program involves participation by on-campus residential students. The Return to Learn program will provide valuable information which will inform our on-going planning efforts for the fall quarter. Graduate students who reside in on-campus housing, are able to participate in the Return to Learn Program starting on Monday, May 18 through Friday, May 29 (Please note: locations will be closed in observance of Memorial Day on Monday, May 25). To learn more about the program, including screening times and locations, please visit: returntolearn.ucsd.edu (Single Sign-On required).

OFF-CAMPUS HOUSING ZOOM WEBINAR - May 21, 2020

Off-Campus Housing Options, Student Legal Services, and On-Campus Housing options will be the focus of this webinar presented by Off Campus Housing Services. Note: it will be recorded and made available afterward.

ZOOM RECORDING: https://youtu.be/uT3Bz7tTix4?t=28 

TEDxUCSD ON MAY 23 & 24 - May 20, 2020

This year's TEDxUCSD theme is “Rebooted.” It's a reminder to break from simply going through the motions and breathe. We often don't know where we're going until we've reflected on where we've been, and sometimes the shapes of our stories only emerge after we allow ourselves to step back and refresh. A reboot, therefore, is a chance for us to disconnect from the noise of mindless movement to rediscover what truly matters to us. 

The Graduate Division is a sponsor, and the event is free.

Pre-register by May 22nd here: https://www.tedxucsd.com/2020-rebooted

SHORT-TERM TRANSITION HOUSING (SUMMER 2020) - May 19, 2020

Check out HDH’s page about short-term transition housing on campus for 2020 to learn details about how students who meet the eligibility criteria have the option to apply for short-term transition housing on campus for Summer 2020. This includes recent alumni who graduated at the end of Spring 2020. Housing availability runs from June 15 through Sept. 5, 2020.

CARES ACT FUNDING - May 14, 2020

As many of you have heard, UC San Diego will receive Coronavirus Aid, Relief, and Economic Security (CARES) Act funding, $1.74 million of which is designated for graduate and professional students.

Please review this message to learn more about the details such as how to apply.

A MESSAGE TO FIRSTGEN GRADUATES - May 13, 2020

Please see the letter to first-generation graduates here regarding an initiative that aims to spotlight your accomplishments, give you space to share your experience as a first-generation student, and provide a unique opportunity to express gratitude to those who supported you along the way. See the First-Gen Tritons, Class of 2020 website here.

To participate in this initiative, please visit bit.ly/firstgengrads2020 and share your story. For questions, email firstgentritons(at)ucsd.edu.

NEW RESOURCES FROM TEACHING + LEARNING COMMONS - May 12, 2020

“Keep Calm and Teach On” Canvas Site— This is a home base for Instructional Assistants to share strategies, ask questions, and offer support to each other. Created by Graduate Teaching Consultants, for fellow graduate student instructors. Graduate students (and Undergrad IAs) can join using this self-enroll link: https://canvas.ucsd.edu/enroll/MAGMF4 

Support for Summer Session Course Instructors— a set of workshops specifically aimed to support instructors preparing to teach their own course this summer. All educators are welcome- graduate students, postdocs, lecturers, and faculty. Check out the flyer online here.

REMINDER: VOTE IN AS ELECTION - May 12, 2020

Remember to vote in the upcoming Associated Students Election via Tritonlink May 18 - 22. 

In addition to the candidates for AS and College Councils, the ballot includes an important referendum question for undergraduate and graduate students: the Counseling and Psychological Services (CAPS) & Student Mental Health Fee Referendum. This is a proposed annual fee for graduate and undergraduate students to expand and increase the availability of CAPS and mental health services for all students, and increase funding to improve student mental health support and education.

Visit the AS Elections page for details.

SOUTH CAMPUS / MESA NUEVA & SIO ROUTES TRANSITION TO ON-DEMAND SERVICE - May 11, 2020

Transportation Services announced that “due to low ridership, the South Campus / Mesa Nueva and SIO shuttle routes will transition to on-demand service, effective 5/11/2020. This change will allow a transition to smaller electric and light-duty vehicles along with reducing emissions and maintenance expense. 

Rides are available between 5:30 a.m. and 10:00 p.m., Monday-Friday, by calling 858.534.7422.”

GRADUATE DIVISION OPEN OFFICE HOUR - May 11, 2020

Register now for the upcoming Open Office Hour. Dean Antony and Associate Dean Kim will share updates and answer questions. All graduate and professional students are welcome. Please note that the session will be recorded and made available afterwards.

DATE: Friday, May 29, 2020
TIME: Noon - 1:00pm 
REGISTER: HERE

RESEARCH TOWN HALL Q&A Webinar - May 8, 2020

Register now for the next Town Hall webinar session, as the situation and information available to all of us will likely shift during the month of May.

THURSDAY, MAY 28th

12:30 – 2:00 pm 

To register, please visit our SharePoint site at: https://ucsdcloud.sharepoint.com/sites/vcrth

VIRTUAL COMMENCEMENT - May 8, 2020

Campus leaders are partnering with faculty, staff, and students to create a virtual commencement ceremony on June 13, 2020. Please see more in the Chancellor’s Apr 30th announcement and all students wishing to participate and be recognized in the virtual commencement must register. Find the link to register on the Commencement 2020 webpage. Note: there’s no fee and any fees previously collected will be automatically refunded.

RETURN TO LEARN - May 5, 2020

UC San Diego’s Return to Learn Program aims to broadly test students, faculty and staff on campus on a recurring basis for the presence of the SARS-CoV-2 virus that causes COVID-19. This evidence-based program, which includes plans for exposure notification and isolation housing for on-campus resident students who test positive for the virus, is intended to better position UC San Diego to resume in-person activities when fall classes begin in September 2020. Learn more here: https://coronavirus.ucsd.edu/return-to-learn/index.html

AUTOMATIC EXTENSION OF ANY LOOMING TIME-LIMIT FOR ALL GRAD STUDENTS - April 17, 2020

TEACHING + LEARNING COMMONS' WRITING HUB GRAD WRITING SERVICES ONLINE - April 14, 2020

Good news! All of the graduate writing services offered by the Teaching + Learning Commons' Writing Hub are still offered and are free of charge. Check out the message from the Writing Hub to see details and a snapshot of all the programs they offer this quarter.

SHARING CONCERNS WITH CAMPUS LEADERSHIP - April 14, 2020

This is an unprecedented time in our lives and we imagine the uncertainty of what’s to come can be very stressful for graduate students who are trying to plan and balance school, work, and life. Graduate students may have urgent concerns that they would like to share with campus leadership and we encourage you to do this. In order to facilitate a simple and transparent process, students should submit feedback via the Chancellor's Office anonymous email portal:   https://chancellor.ucsd.edu/contact-us

Any concerns pertaining to graduate students that are submitted via this tool will be forwarded along to leadership in The Graduate Division. By having this be the primary channel, it keeps everyone (at the highest levels) in the loop regarding concerns raised by graduate students.

REGISTER FOR NEXT GRAD STUDENT WEBINAR - April 13, 2020

In lieu of the next session of Open Office Hours, Dean Antony will again present a webinar that will offer updates, information, and resources for Graduate and Professional Students. There will also be time set aside for Q&A. 

REGISTER NOW: bit.ly/GradWebinarMay2020

OPEN NOW: "KEEP CALM AND TEACH ON" CANVAS SITE FOR IAs - April 10, 2020

This is a home base for Instructional Assistants (remember, IAs = TAs, instructional apprentices, tutors and readers!) to share strategies, ask questions, and offer support to each other. Created by the Teaching + Learning Commons Engaged Teaching Hub's Graduate Teaching Consultants for fellow graduate student instructors. Join now using this self-enroll link: https://canvas.ucsd.edu/enroll/MAGMF4 

SUMMER SESSION UPDATES - April 9, 2020

Per the Chancellor’s announcement, “In order to continue the vital social distancing that contributes to public health, UC San Diego will continue to deliver all instruction by remote means during Summer 2020.” See details here: http://adminrecords.ucsd.edu/Notices/2020/2020-4-9-1.html

GRAD STUDENT WEBINAR NOW AVAILABLE TO VIEW - April 7, 2020

VIEW WEBINAR HERE: https://bit.ly/GradWebinarApril2020 

Last week the Graduate Division hosted a webinar to provide graduate and professional students with the latest information from medical professionals about the current COVID-19 crisis; to offer updates about rules and resources that will aid graduate students’ work, teaching, and degree progress during spring quarter; and to share information about university resources. There also is a Q&A period at the end of the webinar. 

View the presentation shown during the webinar here.

GRAD DISSERTATION/THESIS SUBMISSION & FORMATTING WEBINAR - April 7, 2020

Graduate Division Academic Advisors are offering a webinar on Wed, Apr 15 at 11:00 am. They will review the Dissertation/Thesis submission process and give a brief overview of formatting. Students who are planning on submitting their thesis or dissertation in Spring or Summer 2020 are welcome to attend. 

REVIEW DETAILS ON THE WEBINAR FLYER AND RSVP HERE:  http://bit.ly/ThesisWorkshopSpring20 

GRAD SLAM 2020 CANCELLED - April 6, 2020

Due to the stay-at-home order and the ongoing Coronavirus situation,  the UC San Diego Grad SLAM Final Round event scheduled for Thursday, April 9th has been cancelled. In recognition of all the hard work that many graduate students already put into preparing for the competition this year, our 2020 campus finalists will be rewarded and recognized throughout spring quarter.

RESEARCH TOWN HALLS, FUNDING OPS, & SUPPORT - April 2, 2020

Find out more information about, and register for, Research Town Hall webinars to be held April 9th and April 15th from 12:30–2:00pm at https://blink.ucsd.edu/research/covid-19/index.html.

And see more about Funding Opportunities and Resources in the announcement that recently came out from the Office of the Vice Chancellor for Research.

P/NP & S/U FAQ - April 2, 2020

The Council of Deans of Academic Advising, in collaboration with several campus partners, have developed an FAQ to aid undergraduate and graduate students in deciding whether to request a P/NP or S/U grading option. See the FAQs for P/NP and S/U Grades in Spring 2020 here.

ZOOM BOMBING ALERT & RESOURCES - April 2, 2020

Zoom has become an invaluable tool for all of us, so please see the recent alert about Zoom Bombing, and you’ll find Zoom meeting safeguards here on Blink.

DIRECT DEPOSIT & TRITONPAY - March 31, 2020

Emails about these went out to all grad students recently, but I wanted to highlight them. 

DIRECT DEPOSIT: Sign up for direct deposit immediately for both Employment/Payroll as well as Stipend/Financial Aid. They are two different processes detailed in the recent email here.

TRITONPAY: The early release (on April 1, 2020) of TritonPay will offer a means of making rent payments online rather than having to go to the Central Cashier’s Office. Learn more about TritonPay here, and Student Financial Solutions has also partnered with Flywire, an alternative international payment option. Access Flywire via TritonLink or go to ucsd.flywire.com.

UPDATE ON LIBRARY SVCS - SPRING 2020 - March 31, 2020

CURRENT STRATEGY FOR ON-CAMPUS ISOLATION HOUSING - March 30, 2020

CHANCELLOR'S DISSERTATION MEDAL - March 30, 2020

An announcement recently went out calling for nominations for the Chancellor's Dissertation Medal, an award that goes to outstanding graduate students who have recently completed their thesis work at UC San Diego. See more details in the announcement here.

GRADUATE & PROFESSIONAL STUDENT WEBINAR - March 27, 2020

PLEASE JOIN US FROM 11:00AM TO NOON ON FRIDAY, APRIL 3, 2020.

REGISTERbit.ly/Spring2020Webinar

The purpose of this webinar is to provide graduate students with the latest information from medical professionals about the current crisis; to offer updates about rules and resources that will aid graduate students’ work, teaching, and degree progress; and to learn more about university resources available to graduate students. We will also leave time for Q&A. 

YOUR WELL-BEING - March 26, 2020

During this extraordinarily stressful time, I want to signal boost the following resource.

Counseling and Psychological Services (CAPS) is here for students as our university community navigates the continually evolving COVID-19 situation. The CAPS Central Office at Galbraith 190 remains open for urgent care visits, while mental health counselors are offering support via tele-visits or zoom sessions. Students familiar with CAPS and those interested in reaching out for the first time can call 858-534-3755. Students can also message their counselors and schedule appointments via the mychart app. For current students now outside San Diego, CAPS can help you find a provider closer to you for easier access.”

You also might find some helpful resources in this UCSD News article “Coping with Coronavirus Stress.”

THESIS & DISSERTATION PAPERWORK, PROCESSES, APPOINTMENTS: AN UPDATE - March 19, 2020

Please be advised that this morning we sent Grad Coordinators updated processes for submitting paperwork, such as Final Reports of Grad Degrees etc, that will alleviate the need for graduate students to come into the Graduate Division office. Please contact your Grad Coordinator for more details, if this might apply to you.

For students who need to pay fees (advancement to candidacy, thesis submission fee, filing fee, re-admit fee), you will be charged the appropriate fees on your student financial TritonLink account at a later date. There is no need for students to go to the Cashier’s Office.

Students should continue to schedule their preliminary and final appointments with Graduate Division Academic Affairs Advisers in the way they have always done, by utilizing the online calendaring system we have in place: https://gradforms.ucsd.edu/calendar/index.php. Advisers will be conducting all student meetings remotely.

SCHOLARLY WORK AND RESEARCH LABS - March 19, 2020

We sent out an announcement regarding “On-Site Research and the Impact on Graduate Students and Postdoctoral Scholars”. In short, we clarified that the guidelines sent out earlier from the Vice Chancellor for Research do not dictate a complete shut-down of all on-site research, but a requirement that every effort be made to transition the work of research staff off-site so as to restrict on-site efforts to critical activities. Our goal is to reduce the density of people in research laboratories, on campus, and in the community in general, consistent with the need for social distancing.

GRADUATE STUDENT HOUSING - March 19, 2020

We understand that UC San Diego is your home, and want to reassure you that Housing, Dining, and Hospotality (HDH) will remain open Spring Quarter for those of you who need to stay on campus due to circumstances specified in Chancellor Khosla’s announcements earlier this week: 

Students should consider living on campus during the Spring Quarter only if they satisfy at least one of the following conditions: those who are without access to stable housing; who come from housing/food insecure households; who are unable to travel home; who are from areas highly impacted by COVID-19 or regions at risk for a COVID-19 outbreak; who are unable to relocate without high risk to their safety; and those who would be relocating to homes that lack infrastructure to accommodate virtual instruction.

REMOTE INSTRUCTIONAL SUPPORT - March 18, 2020

We mentioned in an announcement to all grad students that the The Commons is offering ongoing instructional support and resources for faculty as well as TA/IA’s as the university makes the unprecedented transition to offering instruction remotely for all courses. including resource guides, ongoing webinars, and online consultations to support you in transitioning to the remote learning environment.

Your student employment will not be reduced in Spring 2020 and we anticipate creating additional support roles to help facilitate high quality remote learning teaching and learning experiences across campus.

We also noticed that the UCSD Blink Instructional Resources page was updated on Monday. You might find useful links there.

COVID-19 CONCERNS - March 18, 2020

First and foremost, I’d like to express concern for you, your families, and our community in the midst of the challenges presented by the global pandemic. These are unprecedented times, and there are no easy answers to the excellent questions many of us have. My hope is that we will all maintain a spirit of flexibility, and keep our lines of communication open.

Toward these ends, we are launching this space wherein we can share information with you. Please know that my team and I are working together with campus leaders to minimize disruption to your academic progress as we adopt measures aimed at protecting all of our community members’ health and wellbeing. As always, if you have any questions you would like to ask, please feel free to email me at graduatedean(at)ucsd.edu. If you wish to share your thoughts anonymously, I invite you to do so via the Chancellor’s website. Any issues pertaining to graduate students will be shared with The Graduate Division.